Sr. Executive Assistant to the CEO | Office Manager

About Madison Logic:Our team is reshaping B2B marketing and having fun in the process! When joining Madison Logic, you are committing to giving 100% and always striving for more. As a truly global company, we take pride in a diverse culture free from gender, racial, and other forms of bias.
 Our Vision: We empower B2B organizations globally to convert their best accounts faster
 Our Values:
URGENCY                          Lead with Action. Prioritize Follow-up. ACCOUNTABILITY         Don't Point Fingers. Take Responsibility. INNOVATION                   Think Big. Innovate. RESPECT                            Respect Customers. Respect Each Other. INTEGRITY                        Act Ethically. Lead by Example.
At ML you will work with & learn from an incredible group of people who care about your success as much as they care about their own. Our team is at the heart of what we do and our success starts with you!
About the Role:This position serves as a Sr. Executive Assistant to Madison Logic's CEO, provides Travel & Expenses support to other members of the C-Suite, and serves as the Office Manager for Madison Logic's NYC office. This position is generally remote on Fridays with 3 - 4 days in-office working required.
This highly visible position requires a professional and positive demeanor while serving as the face of Madison Logic to clients, guests, and vendors. Absolute discretion when managing confidential information is expected at all times, as is decorum when interacting with both internal and external parties.

Responsibilities:

• Office Management Responsibilities:
• Guest Handling, including welcoming visitors and identifying the purpose of their visit before directing them to the appropriate department
• Manage conference room bookings, equipment setup, and hospitality for visitors
• Manage office vendors, including supplies, maintenance, equipment servicing, and utilities
• Maintain inventory of office supplies, reordering as necessary
• Maintain a clean, professional, and welcoming office space aligned with company culture
• Coordinate weekly in-office breakfasts and monthly happy-hours
• Serve as the primary point of contact for facility-related inquiries and issues
• Support health & safety compliance and ensure emergency protocols are up to date
• Oversee office budgets, including expenses for supplies, snacks, events, and subscriptions
• Manage incoming/outgoing mail and shipping logistics
• Coordinate office moves, seating plans, and workspace assignments (as needed)
• Executive Assistant Responsibilities:
• Answering emails and executive communications in a polite and professional manner while maintaining confidentiality, exercising discretion, and prioritizing the most sensitive matters
• Managing CEO calendar(s), including scheduling appointments, reserving conference rooms and making restaurant reservations as needed
• Managing executive travel bookings
• Managing executive travel & expense reporting, including collection and organization of receipts
• Organizing meetings (including Board of Director Meetings) including scheduling, sending reminders, and organizing, serving & clearing catering when necessary
• Miscellaneous Responsibilities:
• Manage Gift Ordering & Delivery to external parties (clients & partners) within an established budget
• Manage special projects or tasks as assigned or required

Basic Qualifications:

• Associates Degree
• 8+ years combined experience as a receptionist, office manager, or event planner
• 8+ Years acting as an EA to senior-level (Director +) individuals
• Ability to work on-site at Madison Logic's NYC (Park Avenue) headquarters a minimum of 3 days per week with additional days on an as-needed basis (i.e. in-office work will be required on any days during which there are scheduled events, board meetings, client meetings, etc... or in the case that personnel are required on-site to meet with vendors)
• Availability during off-hours (outside 9am-5pm EST) as needed
• Expert Knowledge of Outlook
• Ability to exercise independent judgment and decision making
• Proven ability to execute on events within budget parameters
• Demonstrated ability to effectively negotiate with vendors and reduce costs

Other Characteristics:

• Superior Communication Skills (both verbal and written)
• High level of discretion, professionalism and integrity
• Ability to professionally handle confidential data and information

Expected Compensation: (Dependent upon Experience)