Budget & Finance Analyst Senior - Facilities Operations

Date Opened: Tuesday, December 02, 2025 12:00 AM

Close Date: Tuesday, December 16, 2025 12:00 AM

Department: General Services Department

Salary: $68,455.00 - $85,569.00 Commensurate with Experience

Welcome to the City of Charlotte

Charlotte is America’s Queen City, opening her arms to a diverse and inclusive community of residents, businesses and visitors alike. Here you will find a safe, family-oriented city where people work together to help everyone thrive. The mission of the City of Charlotte is to deliver quality public services and promote the safety, health, and quality of life for all residents.

Our guiding principles include:

• Attracting and retaining a skilled and diverse workforce

• Valuing teamwork, openness, accountability, productivity, and employee development

• Providing all customers with courteous, responsive, accessible, and seamless quality services

• Taking initiative to identify, analyze, and solve problems

• Collaborating with stakeholders to make informed decisions

SUMMARY

The Budget and Finance Analyst is responsible for budgetary and financial support for the Charlotte Mecklenburg Government Center (CMGC) section of the Facilities Operations Division. They will develop and manage the operating budgets, perform accounts payable (AP) activities, process transactions in the City’s financial system, and support the CMGC section in daily operations.

Major Duties and Responsibilities:

• Manage the various operating and capital budgets for the CMGC section of Facilities Operations.

• Perform analysis of planned expenditures and prepare budget submittal requests for funding.

• Develop and submit budget requests for the annual budget development process. This includes requests for funding for ongoing needs, contractual increases, new programs/initiatives and service provider models.

• Forecast planned expenditures and encumbrances during the mid-year and year-end projection exercises to manage the cash flow and determine the financial outlook.

• Determine if upcoming expenditures are eligible to be paid from capital funding sources and collaborate with other Facilities Operations staff to process the transactions on the ledger.   

• Manage the division’s budgets by reviewing expense requests from staff and monitoring balances and expenditure activity. Identify areas of waste and determine strategies for improving GMGC budget.

• Act in lead role for divisional AP activities including, but not limited to, vendor invoice payments, dues and subscriptions and one-time vendor payments.

• Enter requisitions for purchase orders or other requests to process vendor payments.

• Communicate with city vendors on the City’s AP process and policies.

• Provide budget and finance guidance and support to division leadership including research, training and preparing routine reports.  

• Troubleshoot issues that arise with the financial system and vendors and provide timely responses and solutions.

• Serve as a Procurement Card holder for the CMGC section of Facilities Operations. 

• Deposit revenues received for facility fees and other miscellaneous purchases.

• Review departmental supply requests and submit orders to vendor.

• Monitor the postage meter fund balance and enter periodic requests to replenish the funds throughout the year.

• Develop the annual internal service provider model for rent charges for tenants occupying space in the CMGC or Old City Hall. This is a complex process that involves coordinating with building tenants on space changes, reviewing architectural drawings, retooling the financial model and submitting it for review and approval.

• Assist the Finance Department with the reconciliation of shared expenses with Mecklenburg County included in the Joint Programs. Tasks include preparing reports, reviewing expenditures for expense reimbursement eligibility and presenting the information to the Finance Department.    

• Process journal entries to transfer budget and/or expenses to appropriate accounts in capital and operating budgets.

• Process chargebacks to building tenants for various operational expenses such as meeting supplies, postage meter usage and facility renovations.

• Perform annual year-end closing process and new period opening for invoices, contracts, purchase orders and other financial transactions.

• Coordinate training for section staff and provide direction on financial and procurement practices and policies.

• Assist with administrative operations for the CMGC property management team to ens