Jobs and Careers

Assistant Program Officer, Gender and Youth Associate Award (GAYA)

Washington, United Statesfull_timeVerifiedPosted 23 Sept 2024

💰 $49,000/yr($46,000/yr – $49,000/yr)

About the role

Location: Remote-based position in US or UKValid unrestricted work authorization in the country in which you will be based (United States or UK) is required at the time of application for this position.Position Status: Full-time, Regular (2 years)Salary: Starting salary for this role is $46,000 - $49,000 for US-based candidates. Starting salary of 31,120 GBP for UK-based candidates.

About Mercy Corps

Mercy Corps is powered by the belief that a better world is possible. To do this, we know our teams do their best work when they are diverse and every team member feels that they belong. We welcome diverse backgrounds, perspectives, and skills so that we can be stronger and have long term impact.

Program / Department Summary

Mercy Corps’ Technical Resources and Quality Unit (TRaQ) is a key part of the Program Department. TRaQ subject-matter experts help set agency strategy and provide consultation – from assessment and design through project implementation and results measurement – to field offices worldwide, in some of the world’s toughest places. TRaQ team members lead research, foster organizational learning, represent Mercy Corps to external audiences, and develop partnerships. The TRaQ is also integral to global business development and revenue.The Assistant Program Officer (APO) is a member of the TRaQ and will support the Gender and Youth Capacity Building, Learning and Small Grants Associate Award (AA) under Implementer Led Design, Evidence, Analysis, and Learning (IDEAL) program. This AA is an $8.8 million dollar program over 5 years designed to provide strategic capacity strengthening to implementing partners of USAID’s Bureau for Humanitarian Assistance (BHA) and other food security stakeholders.

General Position Summary

The Assistant Program Officer (APO) provides administrative and operational support to the GAYA team and to the Cultivating Inclusion for Food Security (Cultivate) Fellowship in particular. This position will primarily support the Gender Advisor in carrying out tasks related to the Cultivate Fellowship, ensuring the continued high-quality and impactful implementation of the fellowship. The APO will support both the fellowship overall as well as specific regional cohorts. The APO will also provide support to GAYA beyond the fellowship, including general logistics and administrative support as well as support to other GAYA activities.

Essential Job Responsibilities

ADMINISTRATIVE SUPPORT, GAYA FELLOWSHIP - 60%

Support the Gender Advisor in planning selected fellowship events and activities, participate in key sessions, contribute to the development of selected tools and products to support the fellowship.
Support the Gender Advisor to update, track progress against, and maintain the fellowship workplan.
Maintain internal and external document management, tracking, and learning systems, including maintaining the curriculum index, fellowship learning document, and production trackers. Create and maintain folders for fellows.
Support the set-up and maintenance of cohort-specific Google sites.
Attend internal and external meetings, keeping minutes of selected meetings or sharing screen.
Manage the fellowship-specific email inbox.
Support the drafting of fellowship updates, including for the donor.
Contribute to fellowship recruitment cycles, including updating related documents, preparing recruitment communications, entering/tracking application information, and scheduling related calls and meetings.
Manage documentation and tracking of fellow-related information including registration, travel for the in-person workshop, and session attendance.
Proactively lead logistical and production support for fellowship virtual sessions. Provide production support during virtual events.
Lead on communication with the cohort and individual fellows as related to logistics, travel, session updates, and general inquiries; set up and manage WhatsApp group for the cohort.
Coordinate material revision and review, including tracking progress and coordinating with GAYA team members.
In partnership with the Gender Advisor, lead logistics planning for in-person workshops, including venue identification, event planning, vendor coordination, ordering supplies, coordinating with other team members on payments, and preparing documentatio