Coordinator CityWalk Projects

Company Description

NBCUniversal is one of the world's leading media and entertainment companies. We create world-class content, which we distribute across our portfolio of film, television, and streaming, and bring to life through our global theme park destinations, consumer products, and experiences. We own and operate leading entertainment and news brands, including NBC, NBC News, NBC Sports, Telemundo, NBC Local Stations, Bravo, and Peacock, our premium ad-supported streaming service. We produce and distribute premier filmed entertainment and programming through our powerhouse film and television studios, including Universal Pictures, DreamWorks Animation, and Focus Features, and the four global television studios under the Universal Studio Group banner, and operate industry-leading theme parks and experiences around the world through Universal Destinations & Experiences, including Universal Orlando Resort, home to Universal Epic Universe, and Universal Studios Hollywood. NBCUniversal is a subsidiary of Comcast Corporation. Visit www.nbcuniversal.com for more information.

Our impact is rooted in improving the communities where our employees, customers, and audiences live and work. We have a rich tradition of giving back and ensuring our employees have the opportunity to serve their communities. We champion an inclusive culture and strive to attract and develop a talented workforce to create and deliver a wide range of content reflecting our world.

Job Description

The Coordinator, CityWalk Projects in the CityWalk Technical Services Department is responsible for delivering comprehensive administrative, operational, and technical support to ensure smooth daily functioning of CityWalk and Parking facilities. This role supports the department’s documentation systems, vendor coordination, financial processes, and project workflow, while serving as a key communication point between internal teams, contractors, and leadership. The Coordinator helps maintain organization, accuracy, and efficiency in all aspects of departmental operations and plays an essential role in supporting ongoing maintenance, capital projects, and facility initiatives.

Responsibilities:

• Provide day to day administrative support to CityWalk Technical Services department including maintaining CW/Parking facilities documents database.
• Scanning and cataloging construction documents, systems manuals and SOPs.
• Performing accounts payable duties, processing POs and invoices for Maintenance and Capital projects.
• Coordinating with vendors for scheduled services and tracks change orders and costs. Order materials and supplies for repair and maintenance work. Provides updates to Finance team.
• Completing special projects as assigned.
• Keeping the department checkbook current to track R&M, M&S and outside services costs in real time throughout the year.
• Uploading annual operating budget spreadsheets.
• Locating and downloading documents for new construction and repairs.
• Coordinating vendor presentations for new products and services.
• Preparing weekly department financial reports for labor usage.
• Coordinating with sourcing on bidding projects and new vendor registration.
• Coordinating vendor IDs and Parking access for vendors and contractors.
• Meeting with the project leader or manager to understand vital aspects of the particular capital or expense project.  
• Communicating relevant information to team members, such as change in schedule dates, changes in the project’s requirements, unexpected hitches etc.
• Coordinating activities with vendors and suppliers and maintaining relationships with them.
• Covers the front office window and calls when needed.
• Assists with coordinating tenant meetings.

Qualifications

• High school diploma required.
• Must be able to work weekends, holidays, late nights and occasional overtime.
• Must be proficient in Microsoft programs such as Word and Excel.

Desired Characteristics:

• Minimum 1 year experience working in an urban entertainment center, shopping mall, or theme park environment and excellent guest service.
• Exceptional oral and written communication skills.
• Multi-task in a fast-paced environment using resources effectively and efficiently with limited to no supervision.
• Ability to work independently, identify and communicate solutions to problems, maintain a strong focus on business priorities and be persistent in follow-through.
• Must be able to take control, remain calm, and delegate needs in emergency situations.
• Must work well with others and promote teamwork.

Additional Requirements:

• Hybrid: This position has been designated as hybrid, which curren