Site Administrator

Job Description

Pritchard Industries is a dynamic and innovative provider of comprehensive facility services, dedicated to enhancing the operational efficiency of our client partners in the industries we serve. With services from facility maintenance and janitorial to landscaping and snow removal, we enable desired outcomes for our clients through consistent service and outstanding people.

We are seeking to hire a Site Administrator. The Site Administrator will undertake administrative tasks, ensuring the rest of the staff has adequate support to work efficiently. The tasks of the Office Administrator will include bookkeeping and will be competent in prioritizing and working with little supervision. They will be self-motivated and trustworthy. The office administrator ensures smooth running of our company’s offices and contributes in driving sustainable growth.

Responsibilities:

• Coordinate office activities and operations to secure efficiency and compliance to company policies and procedures
• Supervise administrative staff and divide responsibilities to ensure performance
• Manage agendas/appointments etc. for the upper management
• Manage phone calls and correspondence (e-mail, letters, packages etc.)
• Support budgeting and bookkeeping procedures
• Create and update records and databases with personnel, financial and other data
• Track stocks of office supplies and place orders when necessary
• Submit timely reports and prepare presentations/proposals as assigned
• Assist colleagues whenever necessary
• Coordinating office activities and operations to secure efficiency and compliance to company policies and procedures
• Prepare and maintain locally kept records, including the preparation of work schedules and accompanying work orders
• Setup and maintain records relating to the maintenance and repair of machinery, equipment, systems and components
• Prepare any/all required reports related to the consumption of utilities including oil, gas, water and electricity
• Participate in the implementation of a maintenance program including the establishment of a comprehensive directory of maintenance procedures.
• Maintain all reference materials including operation and maintenance manuals, catalogs, etc.
• Prepare and maintain material, equipment and parts replacement purchase orders.
• Answer the telephone, take and relay messages.
• Outstanding communication and interpersonal abilities
• Excellent organizational and leadership skills
• Familiarity with office management procedures and basic accounting principles
• Excellent knowledge of MS Office and office management software

Benefits:

• Fulltime
• Salary: $92,747 Annually 
• Health Benefits Package
• Ancillary benefits—Life insurance, Long Term Disability, FSA, and Dependent Spending care
• 401K
• Opportunity for growth

Pritchard Industries participates in E-Verify.

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