Administrative Assistant

Administrative Assistant – Construction Projects
Location: Scottsdale, AZ
Pay Range: $48,000 – $50,000 / year

Let’s Be Blunt

Cannabis isn’t just an industry — it’s a movement.

And movement takes infrastructure.

At Mint Cannabis, growth doesn’t just happen — it’s built, wired, and designed from the ground up. Our construction team is the foundation of that growth, responsible for every new store buildout, remodel, and expansion project across multiple states.

We’re looking for an Administrative Assistant who can keep it all on track. From organizing bids and proposals to managing vendor communications and tracking project timelines, you’ll play a key role in keeping our construction operations running smoothly and efficiently.

If you’re organized, proactive, and passionate about seeing projects come to life, this is your opportunity to build something that lasts — literally. 🌱

What You’ll Do

• Provide administrative and project coordination support to the Construction Department
• Assist with the preparation and submission of bids, proposals, and project documentation
• Maintain organized digital and physical records for all active and completed projects
• Track timelines, budgets, and deliverables to ensure deadlines are met
• Communicate with vendors, contractors, and internal teams to keep projects aligned 
• Process and track invoices, purchase orders, and contract documents
• Coordinate meetings, site visits, and travel arrangements for construction leadership
• Support reporting needs, budget summaries, and progress updates
• Help streamline workflows, identify process improvements, and maintain compliance documentation
• Champion a culture of communication, accuracy, and accountability across all project stages

What You’ll Bring

• Must be at least 21 years of age
• Must be able to obtain and maintain a Facility Agent Card (or equivalent) if required by your state
• 2+ years of administrative experience, ideally supporting construction, facilities, or project management
• Strong organizational and multitasking skills with high attention to detail
• Proficiency in Microsoft Office Suite and Google Workspace; familiarity with project management tools (e.g., Monday.com, Smartsheet, Asana) a plus
• Excellent written and verbal communication skills
• Ability to adapt in a fast-paced, deadline-driven environment
• Confidence handling confidential documents and financial information
• A proactive, team-oriented mindset and passion for operational excellence

Why You’ll Love Mint Cannabis

• A supportive, high-energy team culture focused on collaboration and growth
• The opportunity to help shape Mint’s physical footprint as we expand nationwide
• Health, dental, and vision insurance
• Paid time off and employee discounts
• Long-term career growth and development opportunities
• A chance to help build the future of cannabis retail — one project at a time 🌿

A Few Things You’ll Need

• High school diploma or equivalent required; additional education in business, construction management, or project coordination preferred
• Ability to sit or stand for extended periods and occasionally lift up to 25 lbs
• Strong visual acuity for reviewing plans, spreadsheets, and project details

About Mint Cannabis

At Mint Cannabis, we’re passionate about creating a premium cannabis experience — for everyone! Headquartered in Arizona, we’re a national, multi-state operator proudly servin