Associate Principals Secretary

PRINCIPAL DUTIES
Provide secretarial services to the principal and associate principals.
Establish and maintain files for the principal and school office.
Interact positively on a daily basis with parents, volunteers, visitors, students and staff, providing excellent customer service.
Revise and edit school/principal publications and correspondence.
Maintain school displays.
Supervise students in the office area.
Prepare necessary district and state reports.   
Organize large school events, including assemblies, open house and commencement.
Keep deadlines.
Handle paperwork involved with: payroll, substitute teachers, data processing, printing and graphics.
Provides support to staff as needed (keys, substitutes, time requests, short term contracts, etc.) 
Prepare and act as editor for school newsletter, building and student calendar and weekly staff communications.
Support and organize after school activities as needed.
Other duties as may be assigned or developed.

CLASSIFICATION
Secretarial/Clerical Group E
Eight (8) hours per day. Twelve (12) months.

EMPLOYMENT DATE
ASAP 


PREPARATION, EXPERIENCE, SKILLS
Knowledge in the operation of computers--word processing, database,
spreadsheet applications, and e-mail. Fluency in Excel and Word.
Knowledge of or willingness to Infinite Campus, Time Clock Manager, Frontline
Good oral and written communication skills.
Ability to prioritize, organize, and initiate responsibility.
Successful experience in a responsible secretarial position with experience in working with large numbers of students, parents and staff.
Ability to work without supervision.
Knowledge of office machines-fax, scanner, and copy machine.
Telephone skills, which are polite, tactful, and efficient.
Demonstrate proficiency in typing and other office skills.
Ability to work under pressure with frequent interruptions.
Willingness to assume responsibility.
Ability to work with staff, students, and public.
Capable of representing the school in a professional manner, which is not limited to confidentiality, communication skills, dress. 
Willing to participate in ongoing training. 

ESSENTIAL FUNCTIONS:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodation(s) may be made to enable individuals with disabilities to perform the essential functions.

PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is frequently required to stand; walk; use hands and fingers to handle and/or feel objects, tools or controls; talk and hear. The employee frequently must squat, stoop or kneel, reach above the head and forward 0 to 24 inches and on occasion up to 36 inches. The employee continuously uses hand strength to grasp items. The employee will frequently bend or twist at the neck and trunk more than the average person while performing the duties of this job. The employee must frequently lift and/or move up to 50 pounds 0 to 12 feet and occasionally up to 20 feet, such as curriculum materials, desks, chairs, and boxes. The employee will sometimes push/pull items such as tables and carts. Specific vision abilities required by this job include close vision, color vision and the ability to adjust focus while supervising students and working with computers, written materials, reports, assessment data, etc.

WORKING ENVIRONMENT:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is moderately quiet. The pos