Administrative Coordinator I - Hematology-Oncology Fellowship

Overview

Fred Hutchinson Cancer Center is an independent, nonprofit organization providing adult cancer treatment and groundbreaking research focused on cancer and infectious diseases. Based in Seattle, Fred Hutch is the only National Cancer Institute-designated cancer center in Washington.

With a track record of global leadership in bone marrow transplantation, HIV/AIDS prevention, immunotherapy and COVID-19 vaccines, Fred Hutch has earned a reputation as one of the world’s leading cancer, infectious disease and biomedical research centers. Fred Hutch operates eight clinical care sites that provide medical oncology, infusion, radiation, proton therapy and related services, and network affiliations with hospitals in five states. Together, our fully integrated research and clinical care teams seek to discover new cures to the world’s deadliest diseases and make life beyond cancer a reality.

At Fred Hutch we value collaboration, compassion, determination, excellence, innovation, integrity and respect. These values are grounded in and expressed through the principles of diversity, equity and inclusion. Our mission is directly tied to the humanity, dignity and inherent value of each employee, patient, community member and supporter. Our commitment to learning across our differences and similarities make us stronger. We seek employees who bring different and innovative ways of seeing the world and solving problems. Fred Hutch is in pursuit of becoming an anti-racist organization. We are committed to ensuring that all candidates hired share our commitment to diversity, anti-racism and inclusion.

 

The Administrative Coordinator I is responsible for providing administrative and educational support for the University of Washington (UW) and Fred Hutch Cancer Center’s Hematology-Oncology Fellowship, a three-year graduate medical education program with twenty-seven trainees. This position reports to the program’s administrator and is located within Fred Hutch’s Clinical Research Division.

 

The fellowship program’s Administrative Coordinator works in five key areas: educational conference and curriculum coordination; administration of a learning management platform for trainees (“MedHub”); event management; web support; and other general administrative tasks.

 

The Administrative Coordinator works independently with faculty, fellows, and staff from multiple institutions and training sites. Success in this role requires timeliness; proactive and adaptable communication and interpersonal skills; organization; engagement with the program team and leadership; and the ability to develop and maintain technical skills.

 

This role is hybrid, allowing a combination of remote work and two to three days per week on-site at Fred Hutch’s South Lake Union, Seattle campus. Evening or weekend support is required for three to five program events annually.

 

Please include a cover letter with your application, explaining your interest in the role and describing aspects of your experience in its key areas.

Responsibilities

• Interface with faculty, fellows, and event services staff to plan, schedule, evaluate, and archive materials from multiple educational conference series.
• Coordinate with faculty, fellows, and administrators to schedule, support, and document semi-annual reviews of fellows’ progress in clinical learning and research.
• Coordinate with fellows and clinical staff to administer logistical aspects of fellows’ clinical rotations.
• Administer all aspects of “MedHub,” the program’s learning management system. This includes entering, auditing, and updating faculty and fellow schedules; configuring and administering evaluations; records management; and compliance tracking and reporting.
• Manage multiple educational and social events annually, including space reservations; confirming speakers and participants; catering; calendaring and reminders; coordination with events staff; and day-of support.
• Innovate content for and update the program’s public web pages.
• Develop and manage content for the program’s intranet resources.
• Oversee meeting logistics for the program’s annual candidate interview days, including a complex breakout room process in Zoom.
• Oversee annual documentation of faculty involvement in the program, including the generation of more than 100 recognition letters.
• Complete other general administrative work. This may include tasks related to fellow onboarding and offboarding; records management; proctoring examinations; ordering supplies; and other as-needed requests.

Qualifications

MINIMUM QUALIFICATIONS:

• Bachelor’s degree or equivalent experience.
• Minimum of 5 years of progressively complex administrative experience.