Scheduled Hours

40

Position Summary

Provides assistance with the day-to-day financial operations of the assigned School, including overall payroll approval.

Job Description

Primary Duties & Responsibilities:

• Enters payables and receipts into the Workday system, processing purchase orders, check requests, travel expense reports, interdepartmental orders and invoices for the Central departmental areas as well as tuition deposits and application fees. Ensures that University policy is properly applied to payments processed and that invoice information is matched to approved online departmental orders of payment requests. Coordinates with Human Resources, Payroll, Research Office, Sponsored Projects Accounting, Dean’s office, engineering administration and other areas at Danforth and Medical School in performing duties.
• Audits expense documents for accuracy and policy adherence and submits final approval.
• Assists departmental accounting and administration staff and provides backup for supervisor and various departments.
• Provides departmental assistance in response to questions and follow-up on payment issues. Fields calls and employee questions and researches these concerns for expedient answers and solutions.
• Prepares a wide range of accounting reports and researches information to support in decision-making and to interact with senior management.
• Assists in administering budgets and provides administrative support.
• Oversees biweekly and monthly payroll for the assigned School. Reviews and approves all payroll documents. Maintains employee leave records and processes quarterly leave balance reports. Establishes and maintains confidential files in Dean’s office ensuring immediate and efficient retrieval for all personnel authorized to access data.
• Manages blanket order and free balance invoice processing for the Central departmental areas, maintaining files and interacting with vendors.
• Performs other duties as assigned.

Working Conditions:
Job Location/Working Conditions

• Normal office environment

Physical Effort:

• Typically sitting at a desk or table

Equipment:

• Office equipment

The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.

Required Qualifications

Education:

High school diploma or equivalent high school certification or combination of education and/or experience.

Certifications/Professional Licenses:

No specific certification/professional license is required for this position.

Work Experience:

Accounting/Bookkeeping (3 Years)

Skills:

Not Applicable

Driver's License:

A driver's license is not required for this position.

More About This Job

We are excited to welcome a talented, motivated Department Accountant II to join the Department of Developmental Biology at Washington University in St. Louis. This is a fantastic opportunity for someone who enjoys solving problems, keeping operations running smoothly, and being a trusted resource for a busy, mission-driven team. We are looking for someone who takes pride in accuracy, loves building strong relationships, and wants a role where their work truly makes a difference every day!

In this position, you will play a central role in managing financial and administrative operations that keep the department moving. You will enter payables and receipts into the Workday system and process a wide range of transactions, including purchase orders, check requests, travel and expense reports, interdepartmental orders, and invoices for the central departmental areas, as well as deposits and application fees. You will ensure University policies are applied correctly and that invoice information is accurately matched to approved online departmental orders and payment requests.

You will also collaborate regularly with partners across Washington University, including Human Resources, Payroll, the Research Office, Sponsored Projects Accounting, and teams across both the Danforth and Medical School campuses. A key part of your work will include auditing expense documents for accuracy and policy adherence, completing final approvals, and supporting departmental accounting and administrative staff by serving as a dependable backup for your