Administrative Officer

Responsibilities

This position will directly support one Senior Executive Service (SES) Executive Director within the Science and Technology (S&T) Directorate Office of Mission Capability and Support (MCS). This position will also work with the Front Office team to provide business, strategic, and administrative support to all members of MCS leadership. This entails support to enable leadership oversight of its Research and Development, Test and Evaluation (RDT&E) portfolio and facilitate their efforts to analyze, introduce, and enhance technological products, services, systems, and capabilities to S&T’s stakeholders. This position offers opportunity to act as the strategic thought partner to the Executive Director to advance senior leadership initiatives as well accomplish the mission and goals of MCS. 

 

Responsibilities may include, but are not limited to:

• Coordinating, organizing, and scheduling the Executive Director’s meetings, calendar, travel, and engagements with personnel internal and external to DHS.
• Reviewing deliverables to ensure accurate content, grammar, and formatting.
• Organizing and participating in: stakeholder engagement, meeting organization, note-taking, after-action reports, and action item delivery and follow-up.
• Representing MCS interests in DHS cross-functional collaborations by ensuring the engagement is meeting objectives.
• Providing strategic guidance on making processes more effective and taking innovative action to advance senior leadership initiatives by ensuring MCS staff are properly motivated to achieve them.
• Identifying new processes and procedures to increase efficiency of collaboration, knowledge sharing, and organization.
• Collaborating with other Administrative Officers in MCS and across S&T to coordinate meeting notes, leadership schedules, knowledge sharing, and best practices.
• Coordinating the logistics of large-scale events and meetings, both virtual and in-person, from planning through to successful execution.

Required Qualifications

 

• Bachelor's degree and seven years of related experience OR Master's degree and five years of related experience or equivalent combination of education and experience.  
• Applicants selected must be eligible to receive DHS Suitability.

 

Desired Qualifications

 

 

• Ability to work on multiple tasks simultaneously to include prioritizing, tracking, follow-up, and follow-through to task completion.
• Experience organizing and maintaining calendars for senior-level leadership.
• Possess proactiveness in demonstrating foresight, preparedness, and a strong sense of responsibility.
• Experience providing guidance and feedback to senior-level leadership.
• Demonstrated attention to detail in written communication, to include grammar, formatting, and copy editing.
• Effective verbal communication skills to include providing brief oral updates on the status of tasks, action items, calendars, agendas, and deliverables on an ad-hoc basis.

• Experience building and maintaining strong professional relationships through effective communication, cooperation, trustworthiness, and problem-solving.
• Ability to work in a dynamic and team-oriented environment, demonstrate initiative, and function productively in the face of new assignments and the re-prioritization of existing assignments.  
• Experience taking meeting notes and creating briefs and correspondence adhering to specific organizational templates and expectations.
• Familiarity with federal travel processing policies and tools.
• Experience maintaining electronic records.
• Experience utilizing Microsoft applications, including Word, PowerPoint, Excel, and Teams.
• Candidates with DHS Suitability are strongly preferred.

Overview

Noblis and our wholly owned subsidiaries, Noblis ESI, and Noblis MSD tackle the nation's toughest problems and apply advanced solutions to our clients' most critical missions. We bring the best of scientific thought, management, and engineering expertise together in an environment of independence and objectivity to deliver enduring impact on federal missions. Noblis works with a wide range of government clients in the defense, intelligence and federal civil sectors. Learn more at Noblis -About Us

 

Why work at a Noblis company?

Our employees find greater meaning in their work and balance the other things in life that matter to them. Our people are our greatest asset. They are exceptionally skilled, knowledgeable, team-oriented, and mission-driven individuals who want to do work that matters and benefits the public. Noblis has won numerous workplace awards. Noblis maintains a drug-free wor