Clinical Office Staff Full Time

POSITION GOAL

Support the sponsoring physician through various administrative functions to ensure that patients are serviced in the most professional and timely manner possible.

POSITION RESPONSIBILITIES

• Answer phone, record messages, deliver messages to physician and medical assistant. Must handle phone calls accordingly…attorney calls, workers comp calls etc.
• Review charts for accuracy.
• Send out dictation to PCP’s and referring physicians, Tricare, W/Comp adjusters etc and check for missing dictation.
• Schedule and maintain spreadsheet and/or prepare invoicing of depositions, and narratives.
• Maintain current record on license renewals, memberships, CME credits, update CV, hospital privileges, etc.
• File and track OP Notes, surgery pictures, lab data, x-ray and test results.
• Schedule physician’s meetings, appointments and make necessary travel arrangements.
• Ensure all dictation, lab, and x-ray and test results have been reviewed/signed off by physician.
• Serve as Physician’s representative to the public.
• Be sensitive to and anticipate the scheduling needs of the physician.
• Schedule surgeries and diagnostic tests, Schedule follow up appointments as needed
• Ensure patients have the necessary surgery/test appointment information to include location, date, and time
• Collaborate with the necessary departments when an urgent request arises, to include assisting with pre-certification
• Route charts and films for tests and surgeries per the physician’s protocol
• Post all procedure charges (blue sheets), attach appropriate document, and send to Athena. Clear surgery charts, work hold buckets in workflow dashboard in Athena.
• Maintain Physician Calendar
• Obtain authorizations for surgery and in office procedures
• Perform back up medical assistant duties as assigned.

Experience:

Required

• Certified Medical Assistant (CMA) or
• One year relevant experience

Preferred

Two years relevant experience

Education: High School Diploma or equivalent required.

Special Qualifications:

• Must be able to work