Administrative Assistant

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Job Description:

Are you an organized, detail-oriented professional ready to take your career to new heights? Airbus Helicopters, Inc. is seeking a dedicated Administrative Assistant to join our Industry Staff in Columbus, MS. This isn't just a desk job; you will be the operational heartbeat of our department, directly supporting the Director and managing the day-to-day functions that keep our flightline moving. If you thrive in a fast-paced environment where confidentiality and precision are paramount, we want to hear from you.

Meet the team:

From building to servicing the next generation of aerospace, our team focuses on quality, productivity and efficiency. We ensure the highest quality of care and safety is built into each aircraft we assemble and maintain. Our team members make it happen.

Your working environment:

On the eastern border of Mississippi you’ll find Columbus, home to our Helicopter manufacturing and assembly lines and Center of Excellence for the entire North America region. It’s here that we produce the UH-72A Lakota Helicopters for the U.S. Army in addition to the H-125 aircraft for civil and commercial customers.

How we care for you:

• Financial Rewards: Competitive base salary, incentive compensation which may include profit sharing schemes, retirement savings plan and the ability to participate in an Employee Stock Ownership Plan (“ESOP”)

• Work/Life Balance: Paid time off including personal time, holidays and a generous paid parental leave program.

• Health & Welfare: Comprehensive insurance coverage including medical (traditional and high-deductible health plans), prescription, dental, vision, life, disability, Employee Assistance Plan (“EAP”) and other supplemental benefit coverages.

• Individual Development: Upskilling and development opportunities through our global Leadership University, including unlimited access to 10,000+ e-learning courses focusing on ways to develop your employability, certifications, career path as well as the opportunity to participate in accelerated development programmes and both national and international mobility.

Your challenges:

General Office Administration:  60%

• Process invoices and purchase requests in a timely manner.

• Monitor operational budget spending and cost allocations through detailed reporting to management.

• Maintain departmental documents and records as the administrator.

• Order, maintain, and issue office supplies for production personnel.

• Screen incoming calls.

• Coordinate with other departments and outside vendors.

• Manages calendars and assist with appointments

• Assist with special events when needed.

• Update and monitor headcount reports and organizational charts.

• Schedule and monitor use of conference rooms.

Travel Administration:  30%

• Arranging detailed travel for multiple individuals within the department.(domestic and international)

• Processing travel claims and assists with travel issues.

• Manage calendars and assist with appointments

• Assist with special events including deliveries, town halls and weekend events

Reporting:  10%

• Compiles information to produce reports when needed.

• Assist in preparation of operational budgets.

• Creates presentations.

• Coordinates administrative activities with Executive Admin Assistant when necessary

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