Account Specialist

Title 
Accounts Specialist- Part Time

Hourly Wage 

$19 - $21

Based on experience

Job Summary 
Perform detailed accounting work at the DECC and assist with tracking all related financial activities.

Required Education and Experience 

• Strong working knowledge of Microsoft Excel.
• Excellent written and verbal communication skills.
• Proficient in Microsoft Office Suite.
• Excellent organizational skills and attention to detail.
• Knowledge of general financial accounting and cost accounting.
• Comprehension and ability to adhere to accounting principles.
• Ability to maintain a high degree of customer service.
• At least two years of related experience.

Preferred Qualifications 

• Detailed comprehension of budgetary and accounting principles, practices, and policies.
• A degree in a related field.

Competencies

• Ability to ensure a high level of customer service.
• Ability to succeed and remain calm during high-pressure situations
• Ability to adapt to changes, delays, or unexpected events.
• Excellent organization and time management skills.

Essential Functions

(Reasonable accommodations may be made for individuals with disabilities.)

• Maintain knowledge of acceptable accounting practices and procedures.
• Ensure established DECC policy, procedures, and financial guidelines are being followed.
• Reconcile and audit supporting documents to ensure proper entries and adjustments are being made.
• Assist with reporting preparation.

Accounts Payable

• Receive and process Invoices.
• Assign GL accounts according to chart of accounts.
• Ensure approvals and justifications are appropriate.
• Calculating Sales Tax.
• Enter vouchers.
• Resolve Billing Discrepancies.
• Process batch vouchers.
• Request approvals
• Print and mail Checks.
• Complete credit card reconciliations.
• Update, maintain and file supplier/vendor records.
• Create monitoring documents and expense payments for payroll benefits.
• Receive completed W-9 forms from organizations and process volunteer payments.
• Respond to vendors timely and effectively with any inquiries.
• Assist with month end and year end accounts payable closing procedures.

Accounts Receivable

• Prepare cash deposits and weekly cashier bags
• Follow appropriate cash handling procedures.
• Record and reconcile payments.
• Resolve payment discrepancies.
• Monitor and pursue aging receivables.
• Contact clients for payment resolution.

Schedule 

This position is part time, up to 28 hours a week, with primarily weekday daytime hours. Hours are flexible based on availability.

Supervisory Responsibilities  

• None

Physical Demands and the Work Environment 
Most work is conducted in the Financial Office at the DECC, in a typical office setting. The noise level in the work environment is usually quiet. There will be prolonged periods of sitting at a desk and working on a computer. Must be able to lift up to 15 pounds at a time.

Eligibility Requirements 

• Must be 18 years of age or older
• Successful completion of reference checks
• Successful completion of a background check
• Successful completion of a drug test, if applicable

Work Authorization/Security Clearance Requirements 
The DECC uses USCIS Form I-9 to verify the identity and employment authorization of individuals hired for employment. On the form, an employee must attest to his or her employment authorization. The employee is required to present the DECC with acceptable documents evidencing identity and employment authorization at the time of hire. The DECC will examine the employment eligibility and identity document(s).
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