Associate Manager, Client Finance

Position Summary: 

The Associate Manager, Client Finance will review & manage the overall financial management for our client portfolio, reporting, general day-to-day activities, and related month end close duties. 

Essential functions of the job include but are not limited to:  

• Supervise the overall monthly project accounting efforts including preparing and leading the majority of the monthly status meetings with project managers and managing project updates across financial trackers.  
• Review & reconcile new contracts & assess related contracts/projects including understanding contract components of milestones/tasks and intercompany components & ensuring accuracy of project set up. 
• Review/Address concerns around project tracking/funds compared to project budgets. Report and present project financials to project leads/stakeholders. 
• Set up new clients in accounting systems and files including adding and mapping employees to new billable rates, and review of MSA's for rebates and discounts. 
• Review intercompany revenue/cost transactions & updating shared financial trackers.
• Manage Interco contract execution. Manage cost allocations compared to overall project budget & facilitate project scope changes with other finance teams & project leads. 
• Manage business unit(s) project revenues and ensure compliance with client contracts including new contract awards updates and pickup of out of period revenue.
• As the primary finance contact for business unit projects, understand and elevate potential issues to ensure proper accounting and revenue recognition in accordance with GAAP. 
• Prepare monthly project revenue forecast and comparisons to budget/plan. 
• Manage hours and expenses for client projects incurred to track against forecast, assigned roles/rates based on information provided by project leads including mapping of new roles and rates and other revenue/cost adjustments where applicable. 
• Manage client invoicing based on contracts (including use of correct invoicing template and contracting entity and correct currency), reconcile issues and follow up with customers on past due invoices.
• Manage unbilled revenue aging and adherence to client invoicing guidelines. 
• Review and submit monthly client accruals. 
• Consolidate accruals with other Precision entities as applicable. 
• Review client business development opportunities in Salesforce and ensure accuracy across internal schedules and financial trackers. 
• Review project costs compared to contracted amounts as well as other direct costs shared across projects/clients. 
• Review set up and tracking of new employees and when applicable subcontractor hours/expenses/bill rates monthly compared to forecast and budget.
• Manage subcontractor agreements and forecast future subcontractor costs with inputs from project leads as applicable. 
• Review & reconcile monthly general ledger account reconciliations for accuracy and completeness. Collaborate with SG&A team where applicable 
• Review the coding expense reports, invoices and/or credit card bookings to ensure proper approval to billable projects. 
• Identify, allocate & review intercompany transactions 
• Assist with ad hoc projects as applicable, including the annual budget preparation. Take the lead on budgeting for specific P&L line items as applicable. 
• Review & reconcile supporting documents for the annual audit.
• Prepare supporting documents & schedules for the audit.
• Manage up where audit deliverables will require additional collaboration/input. 
• Proactively identify cost savings and process efficiencies 
• Collaborate with FP&A as applicable and proactively highlight & add commentary around key drivers for variance explanations to budget/forecast. 
• Assist with preparation with revenue and expense inputs for reporting and analysis. 
• Advise staff on best practices in approach to client finances and on non-routine financial transactions. Manage & mentor direct reports & junior staff through career development. 
• Play a part in the month end close process and begin to oversee some areas.   
• Mentor and/or manage junior staff members.  

Qualifications: 

Minimum Required: 

• Bachelor’s degree with a minimum concentration accounting, finance or business 
• 4+ years of relevant accounting/finance experience to include 1-2 years in a supervisory role 

Other Required: 

• Intermediate to advanced Microsoft Excel skills 

Preferred: 

• Agency or Professional Services experience a plus 
• Month end close experience 
• Revenue