Senior Administrative Assistant

Compensation Range

$90,000.00 - $100,000.00 Annual Salary

Job Description Summary:

To assist the Department/Division Manager or supervisor in coordinating administrative support services, including the direction of administrative duties for a specific person or group (i.e. Company Executive, Division, Department, or Operations Manager).

Job Description:

POSITION RESPONSIBILITIES AND DUTIES:
• Ability to perform all essential administrative assistant functions (refer to administrative assistant position description)
• Coordinate and supervise work of assigned administrative employee/s. May include one or more of the following: interview, hire, train new employees; conduct performance reviews; schedule and assign work, etc.
• Compose and/or edit letters, memos, reports, procedures, etc. as required
• Assign job start numbers, issue job start orders
• Assist in the support of other Department or Division personnel, i.e. project managers, estimators, and business development
• Act as liaison between supervisor and others, such as other Divisions, Departments, external contacts, clients (may include: arrange meetings, clarify and resolve problems, coordinate work, maintain working relationship and public relations, etc., as required by supervisor)
• Oversee and/or process day-to-day administrative items as assigned (i.e. expense reports, supply requisitions, management of office facilities) per supervisor’s authorization
• Prepare special reports, studies, statistical analysis, per supervisor’s request (such responsibilities may require supervisor’s review but normally are performed with little supervision)
• May administer various Company and Division procedures or policies which require independent decision-making, with supervisor’s authorization
• Maintain professional manner with clients and employees
• Complete other responsibilities as assigned

MINIMUM SKILLS OR EXPERIENCE REQUIREMENTS:
• 4-year business or technical degree plus minimum 3 years administrative experience or equivalent combination of education and experience
• Proficient working knowledge of construction project procedures
• Ability to type 65 - 75 WPM accurately
• Advanced knowledge and use of word-processing and spreadsheet software
• Proficient in use of general office procedures and office machines
• Proficient in English verbal communication skills, including
• professional telephone manner
• Proficient in written communication skills, including business writing skills
• Reliability, dependability and flexibility