Safety Administrative Assistant

Harder Mechanical is one of the nation’s largest mechanical contractors with an outstanding reputation for working safely, meeting tough schedules, and delivering quality projects. Based in Portland Oregon, we work primarily in the 11-western states with regional offices in Reno, NV; Phoenix, AZ; Richmond, CA; and Salt Lake City, UT.

As a Safety Administrative Assistant, you will be helping the on-site safety team with administrative tasks at a rural lithium mine in Nevada. You will be responsible for supporting the safety team in all administrative and document control support. Successful candidates will demonstrate a high attention to detail, strong time management skills, and experience working in dynamic team environments.  Work schedule and hours: 60-60-50 -- two consecutive weeks of 60 hours each, followed by one week of 50 hours, schedule repeats. This position is not eligible for remote work.

Successful projects do not complete themselves. Our team of curious and passionate people build on Harder's reputation every day through their actions. We offer professional development opportunities, industry-leading benefits, and the chance to work on projects that will change the built environment forever. Find out more at www.harder.com.

What you’ll be doing:
You will provide administrative support to our Arizona safety team. You will be responsible for data entry, maintaining filing systems, training coordination, safety team onboarding, and maintaining records.

Safety Admins at Harder perform the following daily tasks:

• Supports the safety team on-site with data entry 
• Coordinate with other administrative team members to ensure a smooth onboarding experience for new hires
• Coordinate safety training calendar, instructors, attendees and other logistics
• Assist with the uploading, printing, and electronic filing of construction drawings or other documents related to jobsites and safety
• Coordinate safety supply orders for all jobsites
• Schedules and coordinates meetings, appointments and maintains calendars
• Prepares and distributes daily/weekly communications including reports, invoices, transmittals, and various other documents
• Communicate clearly and effectively with internal and external stakeholders and corporate headquarter personnel
• Maintains filing systems (electronic and physical) with a focus on document control
• Supports the team with material purchases and PO tracking
• Help manage the safety app or other documentation in Prime
• Reports to the Corporate Safety Director, or as designated
• Other duties as assigned

• Computer skills, proficient with MS Office Word and Excel, including an eagerness to learn software which is proprietary to Harder
• Strong organizational skills
• Excellent verbal and written communication skills, able to communicate clearly and well to internal and external business partners
• Ability to effectively interact with the construction industry personnel and home office staff members
• Experience organizing, maintaining, and logging documents
• Ability to maintain confidentiality
• Experience reading construction drawings a plus, but not required
• Previous successful experience in a construction office environment
• Team mentality

• 2-3 years in an administrative role
• Experience in a construction environment or similar industrial setting
• Previous experience working in safety is a plus, but not required
• High school diploma required

Benefits

• Competitive salary
• Comprehensive medical, dental, and vision benefits – 100% of employee premiums are paid by the company
• Generous retirement package includes: 10% retirement contribution made by the company and a company match up to 2% of your annual salary
• Profit sharing
• Discretionary annual bonus
• Paid vacation and holidays
• Harder University training