Talent & Onboarding Specialist

Overview

Talent & Onboarding Specialist

 

Location: Danville, ILWork Arrangement: In-office only (no remote option)Schedule: Monday–Friday, 8:00 AM to 4:30 PMSalary Range: $20–$21/hour

Build Your Career With Purpose at CCMSI

At CCMSI, we partner with global clients to solve their most complex risk management challenges, delivering measurable results through advanced technology, collaborative problem-solving, and an unwavering commitment to their success.

 

We don’t just process claims—we support people. As the largest privately-owned Third Party Administrator (TPA), CCMSI delivers customized claim solutions that help our clients protect their employees, assets, and reputations. We are a certified Great Place to Work®, and our employee-owners are empowered to grow, collaborate, and make meaningful contributions every day.

 

 

Job Summary

The Talent & Onboarding Specialist provides critical administrative support to the Talent Acquisition team within Human Resources. This role ensures a smooth and compliant onboarding experience for new hires while assisting with candidate engagement and recruitment processes. The ideal candidate is highly organized, detail-oriented, and thrives in a fast-paced environment where confidentiality and accuracy are essential.

 

This position offers growth potential within HR for individuals who demonstrate strong time management, follow-through, and a passion for supporting people.

 

Responsibilities

 

When We Hire Talent & Onboarding Specialists at CCMSI

We look for professionals who excel at tracking details, managing multiple priorities, and delivering an exceptional onboarding experience for every new hire.

 

Essential Functions

• Prepare and distribute new hire welcome packets and orientation materials.
• Confirm new hire start dates and send onboarding tasks through HR systems (iCIMS and ADP WFN).
• Schedule and complete I-9 verifications; maintain compliance by purging outdated records.
• Track onboarding tasks and follow up with new hires to ensure timely completion.
• Upload onboarding forms and maintain accurate employee records in HRIS systems.
• Coordinate new hire orientation sessions and send recap communications.
• Monitor and report on onboarding metrics (e.g., 1-week surveys, 60-day reviews, LevelUP program participation).
• Assist with LMS administration and compliance tracking.
• Support talent acquisition activities, including resume screening, candidate outreach, and referral tracking.
• Maintain confidentiality of employee information and ensure compliance with HR policies.

 

Qualifications

 

Required:

• 2–4 years of experience in talent acquisition, recruitment, or HR support
• Experience with onboarding processes and compliance requirements
• Strong organizational and time management skills
• Excellent verbal and written communication skills
• Advanced proficiency in Microsoft Word, Excel, and PowerPoint
• Ability to type 60 WPM
• High attention to detail and ability to manage multiple priorities

Nice to Have:

• Experience with HRIS systems and applicant tracking systems (iCIMS, ADP WFN preferred)
• SHRM-CP, PHR, or similar certification

 

Why You’ll Love Working Here

 

• 4 weeks (Paid time off that accrues throughout the year in accordance with company policy) + 10 paid holidays in your first year
• Comprehensive benefits: Medical, Dental, Vision, Life, and Disability Insurance
• Retirement plans: 401(k) and Employee Stock Ownership Plan (ESOP)
• Career growth: Internal training and advancement opportunities
• Culture: A supportive, team-based work environment

 

How We Measure Success

At CCMSI, great onboarding specialists stand out through accuracy, responsiveness, and ownership. We measure success by:

• Timely and compliant completion of onboarding tasks
• Positive feedback from new hires and hiring managers
• Accuracy in recordkeeping and HRIS data management
• Effective support for talent acquisition initiatives
• Professional judgment and confidentiality in all interactions

Compensation & Compliance

 

The posted salary reflects CCMSI’s good-faith estimate in accordance with applicable pay tran