Administrative Assistant, Annapolis Junction, MD (ONSITE)

Date Posted:

2024-01-23

Country:

United States of America

Location:

MD231: 306 Sentinel Drive Suite100 AJ 306 Sentinel Drive Suite 100, Annapolis Junction, MD, 20701 USA

Position Role Type:

Onsite

Seeking a highly motivated individual for the role of an Administrative Assistant supporting the Surveillance System Division and Annapolis Junction, MD site at Applied Signal Technology within RTX / Collins Aerospace.

• Calendar management. Manage calendars by effectively resolving conflicts, coordinating schedules, and executing meeting requests in a timely manner.

• Coordinate meetings through both virtual and in-person settings.

• Assist in the preparation and refinement of travel itineraries.

• Accurately process expense reports with timely submission.

• Provide assistance and answering questions for travel and expense related issues.

• Coordination of logistics for meetings to include booking conference rooms, coordinating catering, and preparing material for presentations.

• Responsible for attending weekly staff meetings, taking meeting minutes and distributing action items to staff.

• Generate documents and materials for meetings.

• Multi-task and demonstrate the ability to work independently with minimal supervision.

• Proactively resolve administrative issues and hard problems.

• Serve as the primary point of contact and liaison for employees and visitors to the San Jose, CA site.

• General office management for the San Jose, CA site.

• Maintains, updates, and serves as a focal point for databases and data repositories.

• Interact and communicate with all levels of the organization in a professional manner.

• Responsible for the completion of day-to-day tasks as assigned to ensure a smooth and effective flow for the SSD team.  

• Obtain and apply knowledge of corporate policies and procedures.

• Ability to work in a collaborative and fast-paced environment.

• Maintain confidentiality of company sensitive information.

• Maintain a positive attitude and demonstrated a high standard of professionalism and discernment.

• Embrace and execute non-routine requests to completion.

Relocation Assistance is not available.

Qualifications/Experience Needed:

• Must have a minimum of 8 years of experience.as an Administrative Assistant or related experience.

• Typically requires an AA/AS degree (or other 2-year post high school training) with a minimum of 8 years relevant experience Strong written and verbal communication skills.

• Organizational and time management skills.

• Attention to detail and ability to work with minimal supervision.

• Effective problem-solving skills.

• Proficient in Microsoft office suite.

• Collaborate effectively with all team members.

• Must be a U.S. citizen as only US citizens are authorized to access under the program/contracts.

Preferred Qualifications:

• Familiarity with digital collaboration tools and virtual video conferencing platforms.

• Experience with SAP Concur travel and expense system.

Collins Aerospace, an RTX company, is a leader in technologically advanced and intelligent solutions for the global aerospace and defense industry. Collins Aerospace has the capabilities, comprehensive portfolio, and expertise to solve customers’ toughest challenges and to meet the demands of a rapidly evolving global market.

Do you want to be a part of something bigger? A team whose impact stretches across the world, and even beyond. At Collins Aerospace, our Mission Systems team helps civilian, military and government customers complete their most complex missions — whatever and wherever they may be. Our customers depend on us for intelligent and secure communications, missionized systems for specialized aircraft and spacecraft and collaborative space solutions. By joining our team, you’ll have your own critical part to play in ensuring our customer succeeds today while anticipating their needs for tomorrow. Are you up for the challenge? Join our mission today.

Collins Aerospace Diversity & Inclusion Statement:

Diversity drives innovation, inclusion drives success. We believe a multitude of approaches and ideas enable us to deliver the best results for our workforce, workplace, and customers. We are committed to fostering a culture where all employees can share their passions and ideas so we can tackle the toughest challenges in our industry and pave new paths to limitless possibility.

WE ARE REDEFINING AEROSPACE.

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