Project Resource Coordinator

A WORLD LEADER IN TESTING, INSPECTION & CERTIFICATION SERVICES

Bureau Veritas offers dynamic, exciting employment opportunities with an attractive salary/benefit package and an opportunity to play a vital role with a global organization. If you would enjoy working in a dynamic environment and are looking for an opportunity to become part of a stellar team of professionals, we invite you to apply online today.

Bureau Veritas is an Equal Opportunity Employer, and as such we recruit, hire, train, and promote persons in all job classifications without regard to race, color, religion, sex, national origin, disability, age, marital status, citizen status, sexual orientation, genetics, status as a protected veteran, or any other non-job-related characteristics.

This position is responsible to ensure equal opportunity in employment in that all persons are treated equally and on the basis of merit, in decisions regarding selection, placement, promotions, training, work assignments, transfers and other personnel actions.

City: Ellicott City 

State: Maryland

SUMMARY:  Responsible for scheduling activities for Asset Management or Transactional project protocols. Plans and implements resource allocation for projects/programs in consideration of project scope complexities, available capacity, resource qualifications/expertise, department productivity and travel to maximize efficiencies, project profitability and overall success.

This position must be local to our Ellicott City, Maryland office. The role will be hybrid with in office Wednesday and Thursday then remote Monday, Tuesday, and Friday. 

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other job-related duties may be assigned in conformance with state and federal regulations.

1. Assist field and operations teams with administrative support of projects from initiation to close-out.
2. Assist with documenting and reporting on project expectations and requirements.
3. Maintain administrative data in scheduling and accounting tools to include schedule data entry, qualification updates, Internal Due to Client changes, reviewer updates, project details, project confirmation, and Project Work Plan release.
4. Attend internal and external calls and assist with documenting and reporting on project expectations and requirements.
5. Maintain field resource licenses and qualifications in scheduling databases.
6. 6.  
7. Utilize Bureau Veritas and external databases to track and report project metrics, verify building types, square footage, data gaps, and time credit discrepancies.
8. Process Client Supplied Materials (CSM) by identifying and organizing valid documents, as-builts, and prior reports.
9. Plan and implement resource allocation for projects in consideration of project scope complexities, available capacity, resource qualifications and expertise, department productivity, and travel to maximize efficiencies, and profitability.
10. Schedules projects while considering efficiencies in travel, project location, type of project, client due date, turnaround time, on-site time, write time, due-to-production dates, flex capacity, and department productivity.
11. Negotiate fees with flex capacity while optimizing financial performance of the project.
12. Initiate and communicate purchase orders.
13. Regularly and correctly update scheduling databases and maintain knowledge of full-time, part-time employees, and subcontractor availability.
14. Coordinate all onsite schedules with divisions and provide one communication to the client.
15. Assemble and distribute all documents for the on-site assessment including PWP, maps, CSM, and priors.
16. Resolve challenges in relation to point of contacts, site access, and site information.
17. Proactively identify scheduling conflicts and resolve immediately.
18. Maintain knowledge of the project specific background check requirements and the internal process to track clearance completions.
19. Identify shadow and mock write opportunities for new hires/training needs.
20. Independently develops resource plans for projects/programs based on the project scope complexity, qualifications/expertise, travel efficiencies, department productivity and capacity to maximize project profitability and success. Project scopes var