International Assistant Accounts Payable Manager

Company Description

At Xplor, we believe that helping people make the most of each day is the most rewarding way to spend ours. We give small and medium-sized businesses cloud-based, intuitive technology solutions that enable them to manage all the hassles of running and growing a business, so business owners can get back to doing what they love. With Xplor Pay, we help businesses get paid quickly and securely – without hidden fees. We built the tech ourselves, and our platform delivers secure, transparent, fast, and accurate payments. We are unified by our purpose of helping people to succeed. So, when you become part of our team, you also become part of the personal connection that strengthens the relationship people have with Xplor products.

Job Description

About The Role

The International Assistant P2P Manager role reports to the International P2P Manager working for a shared service centre covering international regions and companies. The role will provide support to the wider team, help/guide the team, monitoring shared inboxes, overseeing the day to day,  including approving payment runs and running month end close.. The role also includes processing of invoices, raising payments, supplier account reconciliations, accounts payable ledger reviews identifying account and allocation queries. Other ad hoc duties in order to ensure effective, efficient and accurate financial operations; whilst complying with company policies and procedures, ensuring high level of customer service is upheld at all times

What You'll Do

• Process supplier invoices, ensure accurate coding and obtaining authorisation within deadlines.
• Raising Manual Payments and Twice Monthly Payment Runs in both local currency and international currencies.
• Checking and approving Payment Runs raised by the AP team.
• Month End processes including assisting Finance with finalising AP postings to facilitate Bank Rec by WD2, Purchase Invoice Accruals, reviewing Accounts Payable Reconciliations to TB for the Team
• Investigating purchase ledger queries across the group and working with colleagues to resolve, ensuring the team have requested copy invoices and statements from suppliers to keep key accounts up to date
• First escalation point for AP team members.
• Escalating any concerns to International P2P Manager
• Assisting with onboarding and training new team members.
• Manage the multiple shared mailbox rota ensuring all emails are dealt with and responded to within a reasonable time.
• Work to agreed KPI's.
• Deal with accounts queries promptly and efficiently.
• Supporting the International P2P Manager.
• Providing timely information to other members of the Accounts team and the wider firm.
• Assisting with yearly audit (providing samples)
• Assisting with queries and ad hoc reporting.
• The job description is subject to change as the role evolves

Qualifications

• Good understanding of Accounts Payable procedures and techniques
• Large Multi- Site and cost centre experience
• Good interpersonal skills and ability to quickly form professional relationships with colleagues and clients at all levels of seniority
• High Volume Processing & fast pace background required
• Accurate and exceptional attention to detail
• Ability to prioritise and co-ordinate tasks efficiently ensuring all deadlines are met
• Ability to remain calm under pressure
• Good IT skills (Word, MS Outlook, Excel -intermediate level including Pivots & Vlookups). 
• Ability to communicate effectively, both verbally and in writing, with internal and external stakeholders
• Netsuite Experience Required
• Management Experience preferable 

The average base salary for this role is $65-75,000USD and is eligible for discretionary annual bonus.

Additional Information

Values and Life at Xplor

Our four core values guide us from how we hire and recognise our team members to how we interact with our customers day to day:

Make life simple, Build for people, Move with purpose, Create lasting communities.

If these values sound like you, and describe people you want to work with, you will thrive at Xplor. As an Xplorer, you will be part of a global network of talented colleagues who will support your success. We look for commonalities and shared passions and give people the tools they need to deliver great work and grow at speed.

Some of our perks and benefits are:

• Enhanced Parental Leave
• #GiveBackDays/Commitment to social impact – 3 extra days off to volunteer and give back to your local community
• Ongoing dedication to Diversity & Inclusion initiatives such as D&I Council
• Access to free mental health