Administrative Assistant for High School Principal

Location:

Liberty High School

Recruiting Start Date:

12/17/2025

Estimated Start Date:

01/12/2026

Assists the principal with tasks necessary for the efficient operation of the high school.

The following statements are illustrative of the essential functions of the job and other key duties that may be required. The description may not include all functions performed by the incumbents in various locations. The district reserves the right to modify or change the duties or the essential functions of this job at any time.

• Reports consistently for work as scheduled

• Performs other duties as assigned

• Attains proficient or higher evaluations on established Performance Standards

• Assists in administrative problem solving, planning, and execution of school goals and objectives

• Assists the principal in general administrative operations

• Coordinates school and social functions and events

• Designs and prepares materials for District Accreditation Committee, NCA, site planning, School Improvement Committee, and/or other district and school-based groups

• Maintains calendars for school use, may include master calendar, schedule of building use, and administrator’s calendar

• Maintains current information on staff, including employment data, FTE, salary/benefits, and/or source of funding

• Maintains office filing systems

• Monitors, reconciles, and assists the principal, including but not limited to budgets, funding, grants, contracts, payroll, travel, and/or purchasing; may assist with fiscal planning of school’s yearly budget, including participating in seeking alternate sources of funding

• Opens, sorts, and distributes incoming mail and/or prepares outgoing mail as required

• Orders supplies and prepares purchase orders

• Organizes resources and establishes priorities

• Oversees and/or performs a range of diverse administrative activities; serves as a central point of liaison with students, parents, departments, other schools, the Education and Administration Center, and the community in the decisions of day-to-day matters concerning the school

• Prepares and maintains confidential notes, minutes, reports, and investigative materials, including expulsion, denial of admission, etc.

• Prepares reports as required, including payroll reports, state and federal reports, staff absence reports, etc.

• Provides administrative assistance to the principal, to include the employment process of staff.

• Provides and/or oversees support activities for the school such as answering telephones, assisting, and resolving problems and inquiries of visitors

• Provides significant leadership role in building with personnel, students, and parents

• Records information of all school accidents and files or forwards accordingly

• Researches information and gathers data to prepare special and/or one-time reports, summaries, or replies to inquiries, selecting relevant information from a variety of sources

• Schedules appointments and maintains principal’s calendars, schedules, events, and/or travel arrangements, as required

• Utilizes knowledge and understanding of issues to create and compose administrative correspondence and documentation, including minutes from committee meetings

Knowledge, Skills, and Abilities:

• Ability to adapt to changing technologies and to learn functionality of new equipment and systems

• Ability to communicate effectively verbally and in writing

• Ability to create, access, input, retrieve, and manipulate information in various software systems

• Ability to establish and maintain accurate record keeping, document management, and filing systems 

• Ability to establish and maintain effective working relationships with individuals from many diverse backgrounds and professions including supervisors, administrators, coworkers, staff, students, parents, and the general public

• Ability to follow oral and written instructions

• Ability to greet and interact with the public in a courteous and professional manner

• Ability to maintain confidentiality 

• Ability to manage simultaneous demands and set clear priorities 

• Ability to perform routine bookkeeping and clerical accounting tasks effectively and efficiently

• Ability to work days, hours, locations, and assignments as directed by the supervisor within the position responsibilities 

• Ability to work independently without direct supervision

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