Office Manager

Description

Position Overview:

Under the direction of the VP of HR, the Office Manager is responsible for overseeing the day-to-day tasks of the North America Sporting Goods (NASG) office located in Vancouver, WA, while supporting a positive, in-person workplace culture in accordance with company policies and procedures. Duties include front desk coverage, administrative support for the leadership team, coordination of travel and company events, office supply and facilities management, and light HR coordination. This role serves as a key point of contact for staff, visitors, and executive guests and plays an essential role in maintaining an organized, professional, and welcoming office environment.

Responsibilities:

Variety of administrative tasks while supporting the management team and front desk: 

Office Presence & Culture:

· Be on-site daily with a positive, professional demeanor to support a welcoming, collaborative workplace

· Greet and assist visitors; manage guest notifications and front desk activity

Administrative Support:

· Support the leadership team with scheduling, document preparation, and general administrative needs

· Track and submit expense reports for supplies, travel, and meals (e.g., via Concur)

· Maintain internal communications, including company updates and shared resources

· Prepare internal and external corporate documents, reports, and presentations

· Track expenses and prepare detailed expense reports

Office Operations:

· Manage daily office tasks such as mail distribution, postage, and breakroom organization

· Order and maintain supplies, business cards, and name plates

Event & Travel Coordination:

· Plan and coordinate company events including lunches, volunteer activities, trainings, and celebrations

· Arrange travel, accommodation, and expense reporting for staff, visitors, and executive guests

HR & Cross-Team Support:

· Partner with HR on light coordination tasks such as onsite interviews, meeting room scheduling, and onboarding logistics

· Assist with ad hoc projects across departments as needed

Marginal Job Functions:

· Other projects as needed.

Requirements

Education:

· Associate’s degree required, Bachelor’s degree preferred 

Experience:

· Minimum of 2 years in an office manager, administrative assistant, HR coordinator, or similar role

· Experience supporting executives and/or coordinating events is a plus

Other Requirements:

· Must be available on-site during regular business hours

· Demonstrated proficiency in computer software (Word, Excel, PowerPoint, Outlook, Teams, and SharePoint).

· Ability to multitask and prioritize in a deadline-driven environment

· Professional demeanor and strong interpersonal skills

· Occasional local travel required for errands and the post office

· Valid driver’s license required with acceptable driving record

Benefits:

We offer an excellent compensation package and team-oriented work environment with growth opportunities. Some of our outstanding benefits include:

· Health & Dental Insurance

· Company paid Life Insurance

· 401(k)

· Paid Time Off benefits

· Product discounts

· Wellness programs

EOE/M/W/Vet/Disability#ZR