Assistant Paralegal

Location:

1 Hamilton County Square - Noblesville, Indiana, 46060

Hamilton County is one of Indiana’s fastest growing, highest educated and wealthiest counties in the state and the Midwest. Two-thirds of the workforce lives and works in the county -- a percent that has remained constant since 2010.  Hamilton County is continually recognized in rankings ranging from “Best Cities to Relocate To” and “Best City to Raise a Family” to “Healthiest County in Indiana” and “Happiest Suburbs in the Nation”.  Come be a part of all Hamilton County has to offer as we work together to serve the citizens of Hamilton County.

Job Description:

POSITION DESCRIPTION

COUNTY OF HAMILTON, INDIANA

POSITION: Assistant Paralegal

DEPARTMENT: Board of Commissioners

WORK SCHEDULE: 8:00 a.m. - 4:30 p.m., M-F

STATUS:  Full-time

FLSA STATUS:  Non-exempt

To perform this position successfully, an individual must be able to perform each essential function of the position satisfactorily.  The requirements listed in this document are representative of the knowledge, skill, and/or ability required.  Hamilton County provides reasonable accommodations to qualified employees and applicants with known disabilities who require accommodation to complete the application process or perform essential functions of the job unless the accommodation would present an undue hardship.

Incumbent serves as Assistant Paralegal for the Board of Commissioners Legal Department responsible for providing paraprofessional and administrative support to the County Legal Department including assisting with administrative operations, maintaining department computer systems, and coordinating operations and information systems.

DUTIES:

Conducts legal research including gathering information regarding laws, ordinances, regulations, court decisions, and similar materials. Prepares summaries, oral and written reports, and presentations of research results and conclusions.

Drafts and reviews County ordinances, resolutions, contracts, letters, pamphlets, handbooks, and legal documents.

Drafts and files pleadings in court with the e-file management system.  Assists Court staff in coordinating department staff’s calendar for hearings and case deadlines including filing of all exhibits and documents needed for hearings and trials.

Responds to legal inquiries, serving notices of motion and orders, and preparing outgoing documents for mailing.

Assists processing department payroll, and processes claims and vouchers, including reviewing invoices and other documentation for accuracy, entering on computer, printing, and distributing various reports, and balancing with Auditor's records monthly when requested.

Prepares case calendars, exhibits, objections, discovery requests, interrogatories, requests for admissions, and deposition questions for the approval of the County Attorney, Deputy County Attorney and/or Assistant County Attorneys.

Standardizes the filing of pleadings with the court, including preparing and maintaining case tracking data, updating, and expanding form files and computerized forms for the approval of the County Attorney, Deputy County Attorney, Assistant County Attorneys and/or the Legal Department Chief Paralegal.

Performs various administrative tasks in assisting the County Attorney, Deputy County Attorney, Assistant County Attorneys, and Legal Department Chief Paralegal, such as drafting, typing, and proofreading correspondence and other documents, copying, filing and/or recording documents, maintaining calendar, and making telephone calls. Prepares and modifies documents including correspondence, reports, drafts, memos, and emails. Schedules and coordinates meetings, appointments, and travel arrangements.

Assists, upon request, the County Attorney, Deputy County attorney and Legal Department Chief Paralegal with municipal financing and the information contained in bond transcripts, official statements, and closing documents. 

Assists the Legal Department Chief Paralegal with bond issues, including compiling all documents needed to manage the timeline, maintaining documents needed for the transcript, and recording all documents needed for the closing.

Assists with project equipment, materials, and professional services procurement for bond counsel.

Assists the Legal Department Chief Paralegal with real estate documents and transactions for right-of-way acquisition and condemnation proceedings. 

Assists the Legal Department Chief Par