Executive Assistant, Operations

What we do

Founded in 2015, ReUp Education is the only organization that focuses exclusively on helping colleges and universities engage and re-enroll the more than 40 million US residents who have “stopped out” and support them until graduation, through our technology-enabled service. To date, we have re-enrolled nearly 28,500 students and recaptured over $139 million in tuition for our university partners. Today we build regional marketplaces to connect the supply of educational opportunities with the demand for skilled and credentialed workforce professionals.

About the role

ReUp Education is seeking a driven and detail-oriented Executive Assistant to support our Chief Strategy Office (CSO). Primarily, you will serve as our CSO’s initial “eyes and ears” when it comes to filtering inbound emails, meeting preparation, documentation review, and managing his overall schedule and daily to-do’s. From calendar management to travel planning to building slide decks, you’ll ensure all assigned tasks are executed with timeliness and accuracy, serving as a highly trusted and reliable partner for the CSO.

The Executive Assistant may also play a key support role for other sales leaders. This may involve organizing team-wide travel, assisting with client correspondence, creating and pulling reports, and other tasks as assigned. The successful applicant is flexible, embraces time management, and thrives within a small and dynamic team with minimal supervision.

What you'll do

• Work onsite in the office 3 days per week as part of a hybrid schedule.
• Connect with the CSO regularly to review priorities, tasks, and time management
• Schedule calendar events and manage travel arrangements
• Assist in tracking and reconciling expenses on behalf of the CSO
• Serve as the Office Manager, overseeing daily operations of the office, coordinating administrative support, and ensuring a well-organized, efficient, and welcoming work environment.
• Work on special projects including preparing decks and research projects
• Handle reporting requirements including monthly lobbyist reports for compliance regulations
• Participate in meetings which will include detailed pre-meeting preparation, note-taking, and tracking post-meeting follow-up
• Maintain organization and partner confidence by keeping appropriate information confidential, acting with a high degree of discretion
• Provide a bridge for smooth communication between the CSO and internal departments; demonstrating credibility and support with senior management staff
• Qualifications

Research shows that women and people from underrepresented groups often only apply to jobs if they meet all of the qualifications. However, no one ever meets 100% of the qualifications. ReUp encourages you to break that statistic and to apply. We look forward to your application.

• Bachelor’s degree preferred with 3+ years of experience as an Executive Assistant, providing high-level support to C-suite executives in a dynamic, fast-paced environment.
• Background in public policy and/or government affairs, with an understanding of industry-specific priorities and workflows.
• Expertise in creating and managing spreadsheets, reports, and compelling slide decks for executive presentations.
• Exceptional organizational and time management skills, with the ability to prioritize tasks, manage multiple deadlines, and maintain efficiency under pressure.
• Proactive problem solver with the ability to anticipate challenges, self-manage workload, and resolve conflicts before they escalate.
• Outstanding communication skills, verbal, written, and in-person with meticulous attention to spelling, grammar, and clarity.
• Confident in pushing back when necessary to maintain smooth operations while balancing executive and team needs.
• Highly proficient in online workplace tools, including Google Workspace and Microsoft Office Suite (particularly Google Slides/PowerPoint), project management platforms (e.g., Asana), and CRM systems (e.g., Salesforce).
• Adaptable and willing to take on additional responsibilities as needed.
• Available to work within 8 AM–5 PM PST.
• Domestic travel up to 25%
• Strong alignment with ReUp’s mission and a passion for driving impact.