Manager Pre-Construction Entitlement & Permitting

Position Overview

The Manager Pre-Construction Entitlement & Permitting plays a critical role in advancing Spotless Brands’ retail development projects through the early phases of the project lifecycle. Acting as a key liaison between real estate, construction, government agencies, and external consultants, this role is responsible for managing all entitlement and permitting activities to ensure projects are ready for construction on time and within budget.

This position supports dealmakers during site acquisition by reviewing site plans, schedules, budgets, and development agreements. This Manager leads the coordination of zoning approvals, land use permits, environmental clearances, and other regulatory requirements, while proactively identifying risks and ensuring full compliance with legal standards. Additionally, the role maintains ownership of project timelines, cost tracking, and stakeholder communications throughout the entitlement phase, supporting a seamless handoff to the Construction Project Manager for execution.

The ideal candidate excels at navigating complex regulatory environments, fostering relations with municipal authorities and community stakeholders, and driving multiple projects forward in a fast-paced, multi-site development environment.

 

Essential Functions (Other Duties as Assigned)

Development Phase

• Assist the deal maker during this phase 
• Develop and/or Review Concept Site Plans 
• Review Site Investigation Reports 
• Develop preliminary project schedules and budgets 
• Review LOI, PSA or Lease Agreements with Deal Makers for Entitlement and Construction related deliverables 
• Assist with Rel Estate Committee presentation packages 

Entitlement & Permitting Phase

• Maintain Approved Schedule and Budgets of projects being managed 
• Provide updates prior to all critical milestone dates per lease or sales agreements 
• Update job costs an any potential cost impacts on a weekly & monthly basis  
• Provide leadership throughout this phase for retail development projects from start to finish, including zoning changes, land use permits, environmental approvals, and all Construction Permits 
• Ensure compliance with budget and timeline throughout this phase of a project 
• Collaborate with internal teams, external consultants, and government agencies to secure necessary approvals and permits promptly. 
• Develop and maintain relationships with key stakeholders, including local government officials, community organizations, and regulatory agencies 
• Stay up to date on local zoning ordinances, land use regulations, and environmental laws that may impact retail development projects. 
• Ensure compliance with all legal and regulatory requirements throughout the entitlement process, mitigating risk and maximizing project viability. 
• Coordinate with internal and external teams to develop and implement entitlement strategies that align with project goals and objectives. 
• Manage project timelines, budgets, and resources to ensure timely and cost-effective entitlement acquisition. 
• Act as the primary point of contact for stakeholders involved in the entitlement process, providing regular updates and addressing any concerns or issues that may arise. 
• Foster positive relationships with community members, elected officials, and other stakeholders to build support for retail development projects. 
• Review Environmental Site Assessment & Geotechnical Reports 
• Review construction documents prior to their submission for permits 
• Review construction documents after governing agencies provide comments to the initial permit set 
• Work with the Construction Project Manager to update internal budgets after planning reviews 
• Coordinate with the Construction Project manager for smooth transition 
• Bid Activities, Pre-Con Meetings, Utility Service Agreements, Etc. 

 Construction Phase

• Assist the Construction Project Manager during