Catering Administrative Assistant

Description

Job Title: Catering Administrative Assistant

Location: La Jolla, CA

Job Type: Full-time. 4 days a week 

The Grande Colonial, an iconic 97 room hotel located in La Jolla, is seeking a Catering Administrative Assistant to join our team. The Catering Administrative Assistant will play a vital role in assisting guests create their magical events. 

Responsibilities:

• Report to the Director of Sales and assist the Director of Sales and Catering Sales Manager with administrative duties including but not limited to word processing, account data entry management and customer follow-up.

• Act as the main service liaison for in-house group meetings and catering events.

• Call, email, and follow up with clients to plan menu details, set up details, audio visual orders while adhering to all catering guidelines.

• Keep menus updated
• Maintain files
• Track revenue
• Draft BEOs and work closely with culinary team to execute flawless event.
• Work with the banquet team to ensure appropriate staffing for guest's needs. 

Requirements:

• High school diploma or equivalent required; Associate's or Bachelor's degree in hospitality or related field preferred.

• 1-2 years of experience in a similar role.

• Excellent communication and customer service skills.

• Strong organizational and time management skills.

• Proficient in Microsoft Office Suite.

• Ability to work in a fast-paced environment and handle multiple tasks simultaneously.

We are an equal opportunity employer and welcome all qualified individuals to apply. We celebrate diversity and are committed to creating an inclusive environment for all employees.