Specialist Accounts Payable

The Accounts Payable Specialist will exercise a high level of independence, accountability, teamwork, good judgment and attention to detail. The Accounts Payable Specialist must be able to work independently, as well as within a team environment in order to provide outstanding service to our employees and vendors.

Reports To

Assistant Controller

• Review all invoices for appropriate documentation and obtain approval prior to payment
• Ensure all invoices are coded to the correct GL accounts and departments
• Sort and distribute incoming mail
• Prioritize invoices according to payment terms
• Process high volume PO and non-PO related vendor invoices in an ERP system
• Audit and process credit card statements
• Match invoices to checks, obtain all signatures for checks and distribute checks accordingly
• Respond to all vendor inquiries – both internal and external
• Reconcile vendor statements, research and correct discrepancies
• Assist in month end closing
• Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices
• Assist with other projects as needed
• Process, mail and file outgoing checks and EFTs
• Add value through process improvement and creating workflow efficiencies, e.g. reduce processing time, improve accuracy and reduce paper-based processes

• Possess strong organizational and time management skills
• Strong problem solving skills, basic accounting principles knowledge, documentation skills, research and resolution skills, data analysis and multi-tasking skills
• Thorough knowledge of applicable accounts payable/general ledger systems and procedures, financial chart of accounts and corporate procedures
• Ability to communicate effectively verbally and in writing
• Ability to interact with employees and vendors in a professional manner
• Ability to work independently and with a team in a fast-paced and high volume environment with emphasis on accuracy and timeliness
• Ability to perform mathematical computations such as percentages, fractions, addition, subtraction, multiplication and division quickly and accurately

Physical Demands/Environmental Factors

While performing the duties of this Job, the employee is frequently in an office environment. The noise level in an office is usually quiet. The position is required to be performed at the work site during regularly scheduled hours. Physical presence at the work site is required.