Leasing Administrative Assistant

Company Overview:Founded in 1892, B. F. Saul Company has been one of the most successful privately-owned real estate companies in the United States. Our growth has been the results of a commitment to exacting standards and the belief that knowledge of the marketplace, when paired with the ability to commit to substantial resources, will bring exceptional rewards. B. F. Saul Company has a variety of skilled professionals within the following operating divisions, Property Management, Leasing, Hospitality Group, Residential, Insurance, Construction & Development. The B. F. Saul Company concentrates on ownership, development, and construction of commercial real estate.
About the Position:The Leasing Administrative Assistant is responsible for providing administrative support to the Leasing Department and plays a critical role coordinating with other departments such as, Legal, Property Management, and Construction. The Leasing Administrative Assistant collects, reviews, and analyzes leasing documents and reports, and provides general administrative support to the Office and Industrial team and Senior Vice President of Office and Industrial.

Summary of Competitive Benefits & Perks:

• Health/Medical Insurance including Dental and Vision
• 401(k) with company match
• Paid time off
• Bonus/Target Incentive
• Tuition Reimbursement
• Complimentary usage of modern in-house fitness center
• On-premise full-service dining center discounts
• Discounts via the company’s EAP
• Monthly Employee Recognition Programs
• Referral bonus
• Pre-tax transportation options
• Plus more!

Job Responsibilities:

• The Leasing Administrative Assistant will be responsible for scheduling meetings and coordinating schedules with clients and other professionals, ensuring meetings are appropriately timed and support materials prepared well in advance.
• Updating the lease tracking report, net effective rent sheets, stacking plans, speculative suite tracking logs, monthly closed deal reports are all duties the Leasing Administrative Assistant will be responsible for.
• Leasing Administrative Assistant will maintain master lease documents (master leases for each property, master amendment forms, SNDA forms from lenders, master stipulations, etc.) and making all necessary and requested modifications to the master documents, in coordination with legal, property management, construction, insurance, etc. 
• Processing tenant-executed commencement and estoppel agreements with the legal department to ensure officer execution.
• Distribute to the appropriate parties all tenant inquiries and general Office and Industrial correspondence.
• Leasing Administrative Assistant will distribute fully executed lease documents to all applicable parties using email distribution lists, submit management committee memorandums and lease analysis to management committee, and upload all documents for scanning and filing.
• Coordinate with property managers to obtain most recent rates for parking, after-hours HVAC, etc. after annual budgets have been completed.
• Compile and prepare reports and materials for internal and external meetings. 
• Assist with the management of the electronic file maintenance and tracking of all department documents, agreements, licenses, policies and procedures. 
• Provide any other administrative support or duties as assigned.

Key Attributes:

• Teamwork – Works toward a common goal and contributing to team development.
• Communication – Interact with employees at many levels of the organization and must have the ability to express ideas and information orally and in writing keeping in mind the intended audience.
• Attention to Detail- Focus on all areas of a project and paying close attention to all aspects of it.
• Multi-task with attention to detail – Will manage competing priorities and complete activities within acceptable timeframes in order to meet established deadlines and taking responsibility for a thorough and detailed method of working. 

Working Conditions/Physical Requirements:
• This position is based in the corporate office and may require prolonged periods of sitting at a desk and working on a computer.

Skills and Abilities:

• Ability to use internet and online state-operated databases to research and use deductive reasoning to determine the proper entity names for potential tenants and whether tenant entity is in good standing for all and new leases.
• Proficient with Microsoft Office (Word, Excel, PowerPoint, Outlook), Adobe Acrobat, Adobe Illustrator/Corel Paint Shop Pro and Workshare Compare.

Required Experience:

• 5+ years of relevant experience and/or training, or equivalent combination education and experience.