LCOE Student Success Center, Administrative Assistant

 

Job Summary

This is a part-time (0.5 FTE) position.

Reporting to and receiving work lead direction from the Lurie College of Education Student Success Center Managing Director and work coordination from the Assistant Director, the Administrative Assistant provides general office support functions to the LCOE Student Success Center. Working independently, under general supervision, the Administrative Assistant performs routine clerical and administrative duties in support of the daily operation of the Center, including the coordination of front desk tasks and procedures.

 

Key Responsibilities

•  Provides a range of ongoing clerical support functions to the Director, Assistant Director, staff, and students; runs errands
• Sorts and distributes mail, faxes, messages, and other communications
• Provides support for Student Success Center events
• Processes purchase requisitions; maintains and orders office supplies
• Assists with maintaining the Center’s website, including content and links
• Maintains list of staff office hours; maintains the Director’s, Assistant Director’s, and Academic Advisors’ advising schedules. May administer online scheduling
• Files documents and records, especially those related to student advising and the general function of the Success Center; photocopies and prepares documents for distribution
• Assists with special events, receptions, and Success Center activities

 

Knowledge, Skills & Abilities

• Ability to compose and appropriately format correspondence and reports
• Working knowledge of software applications such as word processing, spreadsheet, database management, and HTML formatting, desktop publishing, and graphics. Internet and e-mail browser
• Ability to identify and solve standard problems and refer more complex problems to appropriate staff
• Ability to maintain confidentiality and appropriately handle sensitive communications with employees and external agencies
• Strong oral communication skills to effectively communicate standard information
• Must possess excellent customer service and public relations skills
• Ability to work effectively with culturally and ethnically diverse populations as well as low-income and first-generation students

 

Required Qualifications

• Completion of a high school program or its equivalent
• Six months of experience in an office environment

 

Preferred Qualifications

• Associate degree from a community college or its equivalent

 

Compensation

Classification: Administrative Support Assistant I
Anticipated Hiring Range: $1,840/month - $1,947/month (0.5 FTE)
CSU Salary Range: $3,680/month - $4,517/month

San José State University offers employees a comprehensive benefits package typically worth 30-35% of your base salary. For more information on programs available, please see the Employee Benefits Summary.

 

Application Procedure

Click Apply Now to complete the SJSU Online Employment Application and attach the following documents:

• Resume
• Letter of Interest

All applicants must apply within the specified application period: July 3, 2025, through July 20, 2025. This position is open until filled; however, applications received after screening has begun will be considered at the discretion of the university.

 

Work Schedule

Monday - Friday, 8:00 a.m. to 5:00 p.m. (20 hours)

 

Contact Information

University Personnel
jobs@sjsu.edu
408-924-2252

 

CSU Vaccination Policy

The CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measures established by each campus. The system wide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to jobs@sjsu.edu.

 

Additional Information

Satisfactory completion of a background ch