We anticipate the application window for this opening will close on - 5 Jun 2025

 

At Medtronic you can begin a life-long career of exploration and innovation, while helping champion healthcare access and equity for all. You’ll lead with purpose, breaking down barriers to innovation in a more connected, compassionate world.

A Day in the Life

Seeking a highly organized, motivated and proactive individual to join our dynamic team. Reporting to the Director of Medical Science, the Project Coordinator III is responsible for providing administrative support, managing project and program activities, and facilitating smooth communication internally and with external stakeholders. The ideal candidate will have strong multitasking skills, excellent communication abilities, and a knack for problem-solving.

Position Responsibilities;

Performs the following tasks with limited supervision

• Manage calendars, schedule meetings, and coordinate logistics for teams
• Prepare and distribute meeting agendas, minutes, and follow-up action items
• Handle correspondence and communication with internal and external stakeholders
• Maintain organized filing systems for program and project records

A Day in the Life

• Provides general administrative support for two dynamic Medical Science teams including preparing communications and maintaining team calendars
• Performs normal office functions such as setting up and maintaining electronic files including OneDrive, SharePoint and Teams; arranging team meetings, team off-sites and conferences; compiles and reports on information relevant to the teams’ responsibilities
• Assist Medical Science Program Managers/Medical Science Advisors on program tracking activities – calendaring, agendas, budget tracking, sending HCP confirmation letters
• Responsible for coordinating travel and submitting expenses for HCP in relations to programs
• Proactively works with Medical Science leader to set up meetings/dinners at conferences with Key Opinion Leaders
• Completes all administrative tasks for Medical Science leaders - reports, expense reports, booking travel etc.
• PowerPoint contents formatting, etc.
• Attend and participate in team meetings and training programs as required
• Domestic travel up to 5% of time.

Top 3 things we are looking for in a candidate’s experience:

• Accuracy and detail orientation
• Strong communication skills – ability to communicate verbally and in writing to cross functional team members, senior-level individuals and key customers
• Interest/aptitude in being part of a team/collaborative (we have no interest in someone who is used to supporting one person only)

Must Have; Minimum Requirements:

• High school diploma or equivalent
• Experience working with Microsoft office applications, Teams/Zoom virtual conferencing
• Minimum of 4 years of administrative/project coordination experience

Nice to Have:

• Experience in pharma, biotech and or/medical devices
• Demonstrated success in effective interpersonal and communication skills and ability work cross functionally.
• Demonstrated ability to work with often demanding or difficult clients.
• Significant experience and success in self-managing priorities and multitasking projects.
• Strong teamwork/Interpersonal skills.
• Accuracy and detail orientation
• Strong communication skills – ability to communicate verbally and in writing to cross functional team members, senior-level individuals and key customers
• Interest/aptitude in being part of a team/collaborative (we have no interest in someone who is used to supporting one person only)

Physical Job Requirements

The above statements are intended to describe the general nature and level of work being performed by employees assigned to this position, but they are not an exhaustive list of all the required responsibilities and skills of this position. 

The physical demands described within the Responsibilities section of this job description are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. For Office Roles: While performing the duties of this job, the employee is regularly required to be independently mobile. The employee is also required to interact with a computer, and communicate with peers and co-workers. Contact your manager or local HR to understand the Work Conditions and Physical requirements that may be specific to each role.

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