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• CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday.

• CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.

• If you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants.

Approval of remote and hybrid work is not guaranteed regardless of work location. For additional information on remote work at Penn State, see Notice to Out of State Applicants.

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POSITION SPECIFICS​

The Department of Biobehavioral Health is seeking an administrative assistant. This role will provide day-to-day administrative and operational support for the Department of Biobehavioral Health (BBH) in the College of Health and Human Development. The position supports departmental leadership, faculty, and graduate students by managing administrative processes, coordinating travel and meetings, assisting with budgets, and ensuring departmental workflows run efficiently. 

The position is highly collaborative and requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in an academic environment. 

RESPONSIBILITIES 

Travel & Expense Coordination 

• Coordinate travel logistics for faculty and graduate students, including booking through SAP Concur and Anthony Travel. 

• Assist with completing SAP/Concur forms for travel and group meals.

• Track expenses and support financial documentation processes. Verify receipts and ensure compliance with university reimbursement policies. 

• Review documentation for accuracy and ensure submission deadlines are met. 

• Assist the BBH leadership team with managing budgets related to general funds, research grants, contracts, and endowments. 

​Data & Reporting

• Prepare reports and materials to support departmental leadership

• Track departmental workflows and commitments to ensure processes remain efficient and up to date.

• Monitor and initiate financial transactions, track expenditures, assist in manag