Administrative Assistant

At U.S. Bank, we’re on a journey to do our best. Helping the customers and businesses we serve to make better and smarter financial decisions and enabling the communities we support to grow and succeed.  We believe it takes all of us to bring our shared ambition to life, and each person is unique in their potential. A career with U.S. Bank gives you a wide, ever-growing range of opportunities to discover what makes you thrive at every stage of your career. Try new things, learn new skills and discover what you excel at—all from Day One.

Job Description

U.S. Bank is seeking an experienced administrative assistant to handle duties within the corporate law division.  We are looking for an individual who can work independently but collaboratively in a fast-paced and collegial team environment. 

Responsibilities include

- Schedule meetings and maintain calendars

- Coordinate meetings (equipment, catering, etc.), conferences, travel arrangements and manage expense reimbursements

- Ability to work closely with individuals/teams to create presentations in a variety of formats and for different audiences

- Project file creation and management

- Legal invoice management

- Handle a variety of confidential information and documents

- Organize filing systems; preparation of correspondence and documents

- Distribute incoming mail and packages and prepare mail for distribution

- Collect and analyze data, maintain records and database, and prepare specialized reports using a variety of software

- Assist on special projects and Law Division programs

- Perform a broad variety of administrative duties and staff support services for assigned groups and backup for absences of other administrative team members

Basic Qualifications
- High school diploma or equivalent
- Typically five or more years of experience in administrative and support staff activities

Preferred Skills/Experience

- Organization & Planning: Demonstrate exceptional organization to manage multiple calendars, deadlines, priorities, etc. Must be self-motivated, have the ability to anticipate potential issues, and accurately assess and resolve problems before they escalate.

- Communication Skills: Strong verbal and written communication skills are essential for interacting with team members, preparation of presentations, and coordinating meetings. This includes the ability to convey information clearly and professionally.

- Proactive Problem-Solving: The ability to identify issues, think critically, and find effective solutions is crucial, especially when managing complex tasks or dealing with unexpected challenges.

- Interpersonal Skills: Building and maintaining positive relationships with colleagues and cross-functional teams is important.

- Time Management: Ability to manage multiple priorities, tasks, and deadlines.

- Adaptability: The ability to adapt to changing priorities and work environments is valuable, especially in a dynamic environment that involves working on various projects.

- Discretion and Confidentiality: Handling sensitive information with discretion is critical.

- Customer Service Orientation: A focus on providing excellent service to internal and external stakeholders.

- Technical Proficiency: Strong proficiency in Microsoft products (Teams, PowerPoint, Word, Excel), AI, and other business tools. Effective use of technology platforms to solve problems, communicate, manage projects and adapt to new technologies.

Location expectations 
This role requires working from a U.S. Bank location three (3) or more days per week.

If there’s anything we can do to accommodate a disability during any portion of the application or hiring process, please refer to our disability accommodations for applicants.

Benefits: 

Our approach to benefits and total rewards considers our team members’ whole selves and what may be needed to thrive in and outside work. That's why our benefits are designed to help you and your family boost your health, protect your financial security and give you peace of mind. Our benefits include the following:

• Healthcare (medical, dental, vision)

• Basic term and optional term life insurance

• Short-term and long-term disability

• Pregnancy disability and parental leave

• 401(k) and employer-funded retirement plan

• Paid vacation (from two to five weeks depending on salary grade and tenure)

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