Administrative Assistant

Job DetailsJob Location: Lexington Branch - Lexington, KY 40504Position Type: Full TimeEducation Level: High SchoolTravel Percentage: NegligibleJob Shift: DayJob Category: Admin - ClericalJob Summary: The Regional Administrative Assistant will report directly to the Regional Manager and perform various administrative duties in support of the regional operations.



Job Responsibilities:

Perform daily support activities in the regional office to include the following, but not limited to:


Answer all incoming calls and direct to appropriate person
Enter and track various data and reporting mechanisms
Responsible for balancing and tracking petty cash for the branch
Process credit card transactions
Balance checking account, revolving fund, IFTA spreadsheet and mileage reports, code all invoices to be processed in accounts payable
Responsible for maintaining all supplies for the branch
EBC (Employee Benefits Counselor) requires an understanding and ability to communicate the companys benefit programs for new and existing employees.
Will communicate and support all regional employees, including personnel in parts, service, sales and product support.
Coordinate and attend special events in the region (branch, off-site locations and sporting events)
Support regions literature needs for both sales and product support
Manage employee reimbursements, travel advances and boot allowance programs
Assist in maintaining DOT and MSHA compliance for service departments in region
Coordinate travel arrangements for region employees including hotel, rental cares, meals etc.
Coordinate branch maintenance, repairs and janitorial services as required
Other assignments as required by the regional manager.




Qualifications
Must have High School Diploma or equivalent, an Associates Degree is preferred
Must have a minimum of 1 year experience in an office setting required
Excellent written and oral communication and basic mathematical skills.
Proficient with a computer, including the use of Microsoft programs (Word, Excel, PowerPoint, etc.) and diagnostic use using manufacturer provided programs.
Maintain excellent customer service
Must be able to pass a background, physical, and drug screen