Administrative Services Assistant

Details: (2 positions)

Posted: June 11, 2025
Level: Community College Professional 14, 12-month, tenure track position.
Hours: Full-time, 35 hours per week
Closing Date: The committee will begin review of applications immediately. Applications must be submitted by 5:00pm (EST) on Wednesday, June 25, 2025

Location:

CT State Tunxis
271 Scott Swamp Rd, Farmington, CT 06032
**This position is not remote**
For more information about CT State Community College and the campus please visit Home - CT State 

CT State Community College Mission:

Connecticut State Community College provides access to academically rigorous and innovative education and training focused on student success. The college supports excellence in teaching and learning, makes data-informed decisions, promotes equity, and advances positive change for the students, communities and industries it serves.

CT State Community College Vision:

Connecticut State Community College is recognized for exceptional student success, educational leadership and transformative collaboration with business and industry, government, educational and key stakeholders while advancing diverse opportunities for Connecticut’s citizens and communities.

CT State Community College Equity Statement:

Connecticut State Community College commits to bold and disruptive change by actively identifying, naming, and dismantling structural racism, systemic poverty, and other barriers; establishing equitable and anti-racist policies and practices; and empowering students, faculty, staff, and administrators to advance racial, social, and economic justice. Our core collective responsibility is to continuously assess practices and policies and transform the world we live in by eliminating inequities.

Anticipated Start Date: 

August 2025

Position Summary:

The Administrative Services Assistant is responsible for a wide range of administrative services, including procurement, accounts receivable, accounts payable, payroll, cashiering, and other related tasks at a Community College.

Example of Job Duties:

Under the direction of the Director or Associate Director of Finance and Administrative Services or other administrator, the Administrative Services Assistant is accountable for the effective performance in these essential functional areas:

• Procurement and accounts payable
• Accounts Receivable and cashiering
• Scheduling events and facilities
• Inventory/asset management

In addition to the accountabilities listed above, the incumbent is required to carry out the essential duties of: Attendance and participation at convocation and commencement ceremonies; Service on assigned committees and task forces; Attendance and participation at committee, staff, informational and professional meetings.  These may involve attendance at evening or weekend events.

This posting includes qualifications, experience, and skills, but is not limited to the full specifications stated in the job description.

Minimum Qualifications:

Bachelor’s degree in Accounting, Finance, Business or Management or an appropriately related field and up to three years of relevant experience; or a combination of education, training and experience which would lead to the competencies required for successful performance of the position’s essential duties.

Incumbents are required to have demonstrated advanced knowledge and abilities in the following: 

• Experience working in a cashiers, finance, financial aid, or other similar financial and/or business office.

Candidates must possess proven ability to effectively work with culturally, linguistically, and ethnically diverse faculty, staff, and students. They are expected to have excellent interpersonal oral and written communication skills along with strong Information technology literacy skills such as Microsoft Office (Word, Excel, PowerPoint, Outlook, Teams etc.).

Preferred Qualifications:

• Experience using financial database software to process financial transactions, e.g., Banner.
• Three (3) to five (5) years' experience in customer service, working with and serving the public.
• Experience working in a community college setting.
• Fluent in Spanish and Polish.

Starting Salary:

Minimum Salary range; $54,141 to $57,765 approximate annual plus excellent State of CT medical insurance, retirement, and related fringe benefits. The salary will be based on the selected candidate’s qualifications such as education and job-related experience, and internal equity.

We offer a comprehensive benefits package to help you stay well, protect yourself and your family, and plan for a secure future