Accounts Receivable Support Associate

Financial Support Associate

Position Title:             Accounts Receivable Support

Location:                    Elizabethton Main Campus

Department:              Financial Administration

Job Summary:             The Tennessee College of Applied Technology Elizabethton is accepting applications for an Accounts Receivable Support Associate at its main campus. The person in this position reports to the Business Office Coordinator. The person in this role will be responsible for incoming payments and will help process, track, and record payments in an accurate, efficient, and timely manner and in compliance with TBR and federal policies and standards.

 

MINIMUM REQUIREMENTS:

• An associate degree or higher, plus four or more years of successful full-time paid employment in an accounting field, including experience with maintaining or reviewing financial records and reconciling accounts.
• Experience in performing the duties of the job may substitute for the post-secondary course work on a year-for-year basis.

PREFERRED QUALIFICATIONS:

• Bachelor’s degree in business, Accounting or related field.
• Prior government accounting experience.
• Banner experience preferred.

GENERAL JOB DUTIES:

• Perform Accounts Receviable transactions for the college.
• Monitor/screen invoices and forward to Accounts Payable clerk.
• Create third-party contracts in Banner for students sponsored by agencies and corresponding invoices.
• Prepare and submit student refunds through Banner.
• Monitor/maintain student receivables.
• Maintain strict confidentiality as it relates to the financial information, employee information, student records, student financial aid, state and federal reports and any other information generated for the Business Office and the Tennessee College of Applied Technology Elizabethton.
• Reconcile daily receipts, prepare bank deposits for Elizabethton campus, and upload journal entries into Banner system to identify daily receipts.
• Assist the Business Office Coordinator with various analyses, reports, and duties.
• Reconcile and track monthly bookstore commission earnings.
• Close all cashier sessions daily for applicable staff.
• Communicate with students with professionalism and confidentiality regarding account balances per TBR policy.
• Maintain accurate and organized records of all A/R transactions.
• Ensure compliance with FERPA, internal policies, and financial reporting standards.
• Maintain accurate records of student accounts and perform regular aging analysis.
• Collections of outstanding student debts.
• Local travel as required to complete duties
• May perform other duties as assigned.

KNOWLEDGE, SKILLS, AND ABILITIES:

• Must show evidence of good character, organizational skills, and mature attitude.
• Thorough knowledge and demonstrated experience using multiple business software applications including Adobe, Word, Excel, and other MS Office applications. 
• Ability to organize and prioritize multiple projects at once with minimal direct supervision.
• Ability and willingness to maintain confidentiality.
• Ability and willingness to work independently and as part of a team in a fast-paced office environment.
• Ability to read and interpret policies, regulations, and manuals.
• Ability to tactfully and effectively communicate with the public, employees, and students at all levels.
• Demonstrated ability to consistently meet deadlines and submit accurate reports with close attention to details.
• Demonstrated experience of time management and organizational skills.
• Logical problem-solving skills for researching and reconciling accounts.
• Knowledge of generally accepted accounting principles and their application, and an understanding of applicable Federal and State laws.
• Good math skills and attention to detail.
• Ability to concentrate/focus for long periods.

WORKING CONDITIONS:

• Walking, bending, sitting, and squatting in order to operate campus equipment.
• Able to use body members (arms, hands, fingers), tools, or special devices to work, move, guide, or place objects.
• Communicating for brief periods.
• Sitting at a computer for extended periods to enter data.
• Requires concentrated mental and visual attention, i.e., see at close range.
• Operating a motor vehicle to travel within the college