Manager, Materials Management - (26-PROC-301006-137)

The intent of this job description is to provide a representative summary of the major duties, locations, and responsibilities performed by incumbent(s) in this job.  Incumbent(s) may not be required to perform all duties in this description, and incumbent(s) may be required to perform work-related tasks other than those specifically listed in this description.  This job description is not a “contract” between the employee and the Authority.  The job duties and essential functions may be changed at the discretion of the General Manager.

General

 

Job Title:Manager, Materials ManagementJob Code:OA0455Supervises Directly:Yes  New or Revised:RevisedRegular or At-Will:At-WillDate Last Revised:2/12/2025Exempt or Non-Exempt:ExemptCompensation Approval Signature: Union/ Non-Union:Non-UnionDepartment Name and Division: Procurement-Material Management; Finance and ProcurementSalary Schedule: Non-Union Salary RangeCost Center Code:   301006Grade:NU18Essential Position:NoReports To:Senior Manager, Materials ManagementEEO Code:Officials and AdministratorsWork FormatIn-Person

 

Who We Are & What We Do:

At DC Water, we provide more than 700,000 District of Columbia residents and 24.6 million annual visitors with essential water, wastewater, and stormwater services. DC Water also provides wholesale wastewater treatment services for 1.8 million people in Montgomery and Prince George's counties in Maryland, and Fairfax and Loudoun counties in Virginia. We aspire to be known for superior service, ingenuity, and stewardship to advance the health and well-being of our diverse workforce and communities. To achieve this vision, we commit to our shared mission every day—exceeding expectations by providing high quality water services in a safe, environmentally friendly, and efficient manner.

Role Description:

The Manager, Materials Management, is responsible for the overall data analytics and administrative services conducted within materials management for maintenance and service parts for DC Water operations. Functional responsibilities of the position include, but are not limited to the integration between the CMS and the ERP systems at DC Water; the Item Master within the CMS, inventory planning, management and control; supplier and contract management; purchasing and purchase order management; and facilitating the completion of the payment process for Materials Management’s purchase orders. 

Essential Duties & Responsibilities:

• Conducts daily monitoring, editing and quality assurance of data entered into the DCW Item Master. 
• Verifies the proper functioning of the CMS and ERP integration, collaborating with IT and the financial systems team to identify and resolve any system outages. 
• Manage and maintain all maintenance and services parts procurement processes. Oversee the development and maintenance of a supply base sufficient to support current and future operational needs.  Ensure that the parts and supplier databases are complete and, accurate including listing of parts, parts information, supplier capability and pricing.  Manage maintenance and service parts purchases and contracts.
• Manage inventory planning and budgeting. Convert the requirements from maintenance and planners to an inventory level, deployment and flow plan.  Translate the inventory plan to an inventory budget and purchase plan.
• Manage supplier development. Manage supplier quality processes including new vendor qualifications audits as well as surveillance audits of active suppliers. Manage supplier corrective action request and resolutions. Oversee the maintenance of an approved supplier/subcontractor list.
• Manage all contract administration actions within Materials Management; coordinate, plan, and implement acquisition strategy for all Materials Management procurements. 
• Develop and implement effective policies and procedures aimed at achieving the Materials Department's mission and goals related to supply chain management to i