Construction Field Administrative Assistant

CS Energy, an industry-leading engineering, procurement, and construction (EPC) energy firm, is seeking a highly organized and detail-oriented individual to join our team as a Construction Field Administrative Assistant. In this role, you will be responsible for providing administrative support to our construction team in the field. The successful candidate will be able to work independently, manage multiple tasks simultaneously, and possess excellent communication and interpersonal skills. As a member of our team, you will have the opportunity to be part of a dynamic and ambitious environment where you can make a real impact in the rapidly growing renewable energy industry.

This position is 100% onsite at our construction site in Windsor, CT.

Essential Duties and Responsibilities

• Maintains a comprehensive and orderly project file system and ensures the team adheres to the filing process
• Sorts, opens, and date-stamps mail daily
• Collects and files daily diary notes from Project Management team
• Creates and tracks employee identification badges
• Assists the Project Management team in processing paperwork, including invoices, application for payment, subcontract agreement, purchase orders, and labor cost reports.
• Accurately enters the payroll daily into payroll system ADP
• Processes layoff checks in a timely manner
• Completes daily and weekly audits to ensure all craft employees are correctly paid
• Ensures all payroll issues are accurately and timely resolved
• Timely generates accurate Affirmative Action, EEO, and minority reports
• Ensures all office equipment functions properly
• Ensures the project team takes weekly equipment meter readings
• Accurately and timely notifies Accounts Payable regarding new vendors to ensure they are correctly set up in JDE prior to placing an order
• Files, matches, and processes vendor invoices, purchase orders, and packing slips for validation by the Project Accountant
• Copies invoices and back up data for the project files and the monthly client billing
• Timely assists the project submittal process including shop drawings and certifications
• Assists the miscellaneous copying, typing, and binding of projects for all departments
• Accurately and timely types letters, memos, meeting minutes, and other documents
• Promptly copies plans and specifications as directed by the Project Team and/or Management Team
• Ensures the timely distribution of company information to field workers
• Timely posts all company information around the jobsite trailer in an organized manner
• Assists the completion of miscellaneous assignments and projects

Requirements

• High School Diploma or equivalent; bachelor’s degree highly desired
• A minimum of 2 years of experience providing administrative support
• Ability to work 100% at the project site
• Previous field, project, and/or construction experience
• Excellent communication skills (verbal and written); must be able to communicate effectively in both oral and written form and interface with all departments
• Customer and team centric with great people skills
• Strong attention to detail with superb organizational skills
• Ability to multi-task and work in a fast-paced environment
• Ability to maintain absolute confidentiality
• Exceptional time management skills with the ability to prioritize
• Proficient in Microsoft Suite (Excel, PowerPoint, Outlook, Word, etc.)
• ERP system (i.e., ADP) or previous payroll experience a plus
• Knowledge of the various types of communication resources (i.e., email, cell phones, voice mail, Interoffice/company paging system, phone/fax numbers, Job phone/fax numbers, etc.)
• Willingness to travel to project sites as needed

*All applicants who receive a conditional offer of employment must take a pre-employment drug test and receive a negative result as a condition of hire.

* Applicants must be authorized to work in the United States on a full-time basis


* CS Energy does not accept unsolicited resumes from individual recruiters and/or third parties in response to our job postings. Any unsolicited resumes become property of CS Energy and we reserve the right to pursue and hire any such candidate.

About CS Energy

CS Energy is an industry-leading renewable energy firm that develops, designs, and builds optimized projects in solar, energy storage, and emerging energy industries, with over 1.5 GW of solar and 300 MWh of energy storage projects installed across the US. CS Energy le