This is a hybrid position requiring 2 days a week, Tuesdays and Wednesdays, working from the office in Doral (and more during Latin GRAMMY season).

WHO WE’RE LOOKING FOR

The Staff Accountant will manage accounts payable, accounts receivable, travel expense reports, credit card oversight, accruals, bank reconciliations, and other tasks as needed for both the Latin Recording Academy and the Latin GRAMMY Cultural Foundation. You have experience creating and overseeing budgets, managing multiple projects, and handling tight deadlines. You have strong communication and organizational skills, and attention to detail.

WHAT YOU’LL DO

• Review invoices and payment requests for accuracy, approvals, documentation, correct IRS tax forms, and proper G/L and project coding.
• Process daily payment requests by identifying existing vendors, setting up new vendors, entering payment requests in Financial Edge (FE), and generating A/P reports for review.
• Perform weekly payment runs, including generating A/P reports, selecting approved invoices, and preparing wire transfers or ACHs for approval.
• Organize and file payment run packages and accounting documents electronically.
• Complete monthly A/P closing checklist, including tracking and following up on recurring and missing invoices, recognizing necessary accruals/adjustments, and creating journal entries for accruals/adjustments.
• Prepare A/R invoices, follow up with clients for payment, and process payments in Financial Edge (FE).
• Complete monthly A/R closing checklist and provide detailed A/R reports to management.
• Maintain customer/vendor database and update electronic filing of invoices and payment documentation.
• Prepare monthly bank reconciliations and generate related reports for review and approval.
• Provide administrative support throughout the year and during annual external audits.
• Manage the company cellphone program, coordinating with the Recording Academy as needed.
• Assist with ticketing reconciliations for Latin GRAMMY events.
• Support the renewal of permits, licenses, and other administrative tasks.
• Review and process Travel & Entertainment and credit card expense reports per company policies.
• Collaborate with departments on accounts payable/receivable tasks, manage cash/credit card logs, insurance documents, and invoices for events, as well as handle post-event tasks such as budget reconciliations and reports.
• Review and update AP/AR policies when needed with CFO.
• Preparation of annual 1099 form and filing with IRS.
• Support other projects as needed.

SKILLS & EXPERIENCE

• Bachelor’s degree in accounting required.  
• 4+ years of accounting experience.
• Proficiency in accounting software. Blackbaud (Financial Edge) a plus.
• Must be bilingual in English and Spanish. Portuguese a plus.
• Strong verbal and written communication skills with excellent grammar and punctuation.
• Excellent problem-solving skills with the ability to handle daily diverse tasks.

PHYSICAL DEMANDS FOR CERTAIN ROLES

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is occasionally required to stand, walk, and sit for long periods of time, and work at a computer for long periods of time.

The employee will be required to lift and/or move up to 60 pounds.

SALARY AND BENEFITS

The starting salary for this position is $54,200 to $59,600 per year, benchmarked against industry standards. Salaries for positions required to be in specific geographic locations reflect the corresponding labor market. 
 
The actual offer extended will depend on the candidate's experience, qualifications, and the role's requirements and will include our comprehensive benefits package (with medical, dental, and vision coverage, a 401k match, generous paid time off, and more). Click here for an overview of our company benefits.

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