Recruitment Associate

Hardship Level

H (no hardship)

Family Type

Family

Family Type

Family

Residential location (if applicable)

Grade

GS6

Staff Member / Affiliate Type

General Service

Reason

Regular > Regular Assignment

Target Start Date

2025-08-01

Deadline for Applications

July 18, 2025

Standard Job Description

Recruitment Associate

Organizational Setting and Work Relationships
Affiliate Partnerships and Recruitment Section (APRS) takes the lead in recruitment. The Recruitment Associate is part of the Recruitment Unit of APRS and performs under direct supervision of the Associate Recruitment Officer who defines general work objectives and provides necessary advice and guidance. The incumbent keeps frequent contacts with job candidates and hiring managers to exchange information and provide advice.

All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR's core values of professionalism, integrity and respect for diversity.

Duties
- Provide first line support to job applicants, candidates, and hiring managers.
- Provide appropriate information regarding job application, hiring process, training material, policy and/or procedures.
- Understand functionality of job application process and online job application system and provide assistance to applicants.
- Utilize resume database for tracking candidates. Assist in contacting potential applicants using multiple communication tools, including social media and maintain the contact with the candidates
- Manage candidates' pipeline, pre-screen/screen applicants, conduct suitability/grading and enrol/organize testing. Maintain processing dispositions updated in MSRP and/or in spreadsheets.
- Liaise with outreach team to provide inputs to adjust the in-outreach based on the needs and the trend.
- Provide inputs to the screening company.
- Communicates with managers and recruiters regarding candidate flow.
- Assist with any step of the recruitment process, liaising with PAPS and/or Assignment Section, ensure that on boarding requirements are met.
- Assist in the submission of third-party labour resource requests.
- Assist in obtaining required reference checks.
- Coordinate and participate in job fair events by registering, preparing recruitment materials, ordering supplies and maintaining database.
- Assist with projects, programs, and tasks that require data gathering, reviews data, and presents findings,
- Maintain highest level of confidentiality regarding matters of posting, short listing and selection processes.
- Release screened-in candidates for the review by the managers.
- Validate list of screened-in candidates provided by the screening company.
- Represent UNHCR in recruitment activities.

- Support the identification and management of risks and seek to seize opportunities impacting objectives in the area of responsibility. Ensure decision making in risk based in the functional area of work. Raise risks, issues and concerns to a supervisor or to relevant functional colleague(s).
- Perform other related duties as required.

Minimum Qualifications

Years of Experience / Degree Level
For G6 - 3 years relevant experience with High School Diploma; or 2 years relevant work experience with Bachelor or equivalent or higher

Field(s) of Education
Not applicable

Certificates and/or Licenses
Business Administration; Personnel Administration;
Human Resources Management; or other relevant field.
(Field(s) of Certificate marked with an asterisk* are essential)

Relevant Job Experience
Essential
Good knowledge of recruitment best practices and tools to hire the best talents. Experience in using social media platforms for recruitment, including recruitment branding.
Desirable
Good knowledge of UN Administration and procedures/processes, and exposure to provision of support services in an international organization. Knowledge of UN and UNHCR's HR policies. Proficient in online search methodologies.

Functional Skills
HR-Vacancy Management
IT-Computer Literacy
SO-Research
HR-Talent Management Systems
UN-UN/UNHCR Administrative Rules, Regulations and Procedures
IT-Enterprise Resource Planning (ERP)