Administrative Support/Receptionist

ABOUT GREYSTAR

Greystar is a leading, fully integrated global real estate platform offering expertise in property management, investment management, development, and construction services in institutional-quality rental housing. Headquartered in Charleston, South Carolina, Greystar manages and operates over $300 billion of real estate in more than 250 markets globally with offices throughout North America, Europe, South America, and the Asia-Pacific region. Greystar is the largest operator of apartments in the United States, managing over 1,000,000 units/beds globally. Across its platforms, Greystar has nearly $79 billion of assets under management, including over $35 billion of development assets and over $30 billion of regulatory assets under management. Greystar was founded by Bob Faith in 1993 to become a provider of world-class service in the rental residential real estate business. To learn more, visit www.greystar.com.

JOB DESCRIPTION SUMMARY

Performs various tasks and activities to provide administrative, reception, and clerical support to a City Office, department(s) and/or group of team members and managers.

JOB DESCRIPTION

• Office Operations: Ensure all office facilities are fully functional, including telephone and voicemail systems, office equipment, lighting, temperature, and other building systems. Coordinate with vendors, contractors, and building management as needed.
• Visitor Experience: Greet and welcome visitors, guests, and team members; provide refreshments, direct them to meeting rooms, and assist with logistics such as transportation or other arrangements.
• Scheduling & Coordination: Manage calendars for meetings, events, and appointments; schedule appropriate rooms; and resolve conflicts to ensure efficient use of time and resources.
• Office Supplies & Vendor Management: Maintain inventory of office supplies and equipment, place orders within budget, and serve as liaison between the company and vendors for repairs, maintenance, and billing.
• Communications: Answer and direct incoming calls, prepare documents and presentations, and support internal communication efforts by ensuring materials are accurate, professional, and compliant with company standards.
• Mail & Deliveries: Handle incoming and outgoing mail, including overnight and special deliveries, and maintain shipping supplies.
• Workplace Experience: Ensure that shared spaces such as the reception area, conference rooms, and break rooms are clean, organized, and well-stocked.
• Employee Engagement: Coordinate weekly lunch deliveries, organize and execute monthly team events or surprise initiatives to boost morale, and support company culture efforts.
• Team Support: Provide administrative support to the Investment team, including scheduling, preparing meeting materials, and assisting with ad hoc needs.
• Backup Coverage: Provide administrative support for leadership and other team members during absences to ensure continuity of operations.
• Other Duties: Complete various HR, financial, administrative, and operational reports or projects as assigned.

#LI-BB1

The Salary Range for this position is $24 - $26/hour.

Additional Compensation:

Many factors go into determining employee pay within the posted range including business requirements, prior experience, current skills and geographical location.

• Corporate Positions: In addition to the base salary, this role may be eligible to participate in a quarterly or annual bonus program based on individual and company performance.

• Onsite Property Positions: In addition to the base salary, this role may be eligible to participate in weekly, monthly, and/or quarterly bonus programs.

Robust Benefits Offered*:

• Competitive Medical, Dental, Vision, and Disability & Life insurance benefits. Low (free basic) employee Medical costs for employee-only coverage; costs discounted after 3 and 5 years of service.

• Generous Paid Time off. All new hires start with 15 days of vacation, 4 personal days, 10 sick days, and 11 paid holidays. Plus your birthday off after 1 year of service! Additional vacation accrued with tenure.

• For onsite team members, onsite housing discount at Greystar-managed communities are available subject to discount and unit availability.

• 6-Week Paid Sabbatical after 10 years of service (and every 5 years thereafter).