RECORDS AND INFORMATION MANAGEMENT UNIT CHIEF (TECHNICAL MANAGER V)

​Agency: Department of Transportation
Position Title: Technical Manager V
Closing Date/Time: 01/28/2025
Salary: Anticipated Starting Salary $6,519 Monthly; Full Range $6,519 - $10,831 Monthly
Job Type: Salaried
Category: Full Time 
County: Sangamon
Number of Vacancies: 1

Plan/BU: NR916 Pro-Tech Teamsters

 

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

 

All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

 

Posting Identification Number  44087 - IPR# 47760

 

Position Overview

 

This position is responsible for the management, retention, and disposal of active, inactive, and vital records regardless of medium or format, Records Center facility management.  The incumbent is also responsible for procedure development, quality assurance and compliance issues, budgeting and time management oversight, department-wide Records and Information Management (RIM) training, and staff training, evaluation, and development. 

 

Why Work for Illinois?

 

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.

 

No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

Essential Functions

• Surveys the business and regulatory environment to optimize current and future records and information management operations.
• Reviews work product to validate and ensure outputs align with business plans and strategic objectives; identifying opportunities for RIM process improvements.
• Develops periodic reports by gathering and analyzing data and information related to the RIM program. Reviews, monitors, and provides metrics that measure the productivity and performance of the RIM program.
• Ensures subordinate training, evaluation, and development.
• Provides guidance and direction department-wide in centralized and decentralized file management operations to improve access and control.
• Provides training regarding RIM processes in compliance with policies and procedures. Reviews and updates RIM procedures, providing suggestions for updates to RIM policies. Delegates RIM responsibilities to ensure the creation, capture, management, preservation, retention, and disposition of comprehensive authentic records.
• Assists with implementing, managing, and testing a plan to protect organizational vital records and information assets. Assists with implementing, managing, and testing the business continuity plan to protect the organization’s mission-critical records and information assets.
• Communicates department policies promoting the value of RIM principles and best practices.
• Performs other duties as assigned.

Minimum Qualifications

• Completion of a bachelor’s degree majoring in business administration, business information technology, computer science, management information systems, information technology, or a related field PLUS three years of experience in records and information management; OR Eleven years of experience in records and information management.
   

Preferred Qualifications

• Supervisory experience.
• Working knowledge of records and information management techniques and organizational concepts.
• Ability to plan and direct efforts of employees for efficient accomplishment of program objectives.
• Ability to maintain harmonious relationships with employees, agency officials, and the public.

Conditions of Employment