Administrative Assistant - Maintenance and Engineering

Provide administrative and project support to the Fort Morgan Engineering/Maintenance management team including Plant Engineering Manager, Maintenance Manager, Project Engineering Manager, and technical support supervisors. 

• Schedule/organize department meetings, training, and events with both internal and external entities. Obtain special supplies to support meetings, and ensure technical support group supplies areas are adequately stocked.  Purchase non-regular items for department personnel and maintain/reconcile purchasing card. 

• Assist the Plant Controller and Purchasing Agent in preparation for internal audits 

• Maintain records and reporting for construction, environmental, and safety activities.  Maintain and drive employee recognition programs.  Assist the plant Environmental Manager in preparation for environmental audits. 

• Assist technical support groups with AFE preparation, issue AFE purchase agreements and purchase orders, and process construction invoices. Ensure all contractor paperwork and qualifications meet plant standards and are maintained up to date.  Function as a single point of contact for contractors and vendors for processing paperwork including agreements, contracts, invoices, tax documents, lien wavers, sworn statements, etc. 

• Obtain and route to the appropriate teams all project documents including construction submittals (e.g. equipment manuals, spare parts list, preventative maint. requirements) and work with vendors to obtain equipment information. 

• Work in coordination with the technical support groups to ensure the drawings are current and a fashion which everyone can access. Assist in the long term storage of all such documentation to ensure it stays current as the plant ages 

• Work in accordance with safe work practices at all times and maintain 5S standards. 

• Integrate Leprino Quality into all aspects of the Fort Morgan Administrative function as evidenced by demonstrated continuous improvement, teamwork with co-workers, distinguished customer service and striving for excellence.  Follow GMP. 

Also, provide additional support to the Fort Morgan management team as needed. All other duties as assigned. 

 

This person will work 40-hours a week and the hiring range is $20.85 - $23.45 per hour based on experience and qualifications.

 

Minimum Qualifications: 

•  Secretarial and administrative skills 

•  Proficient computer knowledge including Microsoft Office 360 applications. 

•  Ability to maintain confidentiality as work can involve sensitive and proprietary information 

 

Knowledge and Skills 

• Proven abilities to organize, prioritize, and manage multiple tasks simultaneously 

• Process improvement mindset 

• Demonstrated ability to work safely  

• Ability to communicate effectively, verbally and in writing 

• Proven ability to interact and respond professionally to internal and external customers 

• Ability to operate various office equipment including, phone system, fax, copier, laminator, etc 

• Attention to details around contracts, purchase orders, and insurance. 

 

Education and Experience 

• Associates Degree in a business-related field with 1-2 years’ experience working in a fast-paced administrative role or High School Diploma or GED with at least 3-4 years of experience working in a fast-paced administrative support role. 

• Valid Colorado driver’s license, or ability to obtain