Legal Services Assistant - Intellectual Property

Job Summary: 

The Legal Services Assistant position provides direct administrative support to assigned timekeepers and plays a key role in ensuring the smooth day-to-day management of attorney workflows.  Ice Miller LLP is seeking a Legal Services Assistant to support attorneys in our Intellectual Property group. The Legal Services Assistant will also be responsible for assisting attorneys and paralegals in the performance of complex and specialized clerical duties relating to all aspects of the legal process.  This person must be capable of working in a fast-paced environment with time-sensitive materials and maintain strict confidentiality due to the nature of the position.

  ***Salary in the range of $65,000 - $80,000 dependent on location and experience level***

Essential Job Duties:
While the regular or day-to-day duties of an Ice Miller Legal Services Assistant may vary depending on the LSA’s scope and practice area, all individuals in this role must meet a core set of basic requirements. In addition to these foundational expectations, the following qualifications are considered essential for success as a Legal Services Assistant, as applicable to the specific assignment: 

• Document Skills
  • Ability to complete all skills described in the Level 1 Job Description.
  • Prepares and edits documents in Microsoft Word that are stable and implements use of advanced formatting tools such as Styles, Table of Contents, and Table of Authorities.
  • Leverages firm-adopted technology and systems to manage and format legal documents with precision.
  • Learns and troubleshoots document issues efficiently, demonstrating growing technical confidence.
  • Executes complex document markups and formatting instructions accurately and in a timely manner.
  • Ability to create basic to intermediate-level spreadsheets and print all spreadsheets in Excel.
  • Ability to create basic to intermediate-level PowerPoint presentations.
• Administrative and Operational Support
  • Adapts to differing substantive and individual attorney styles across various practice areas.
  • Anticipates timekeeper needs and proactively provides administrative and project support.
  • Demonstrates initiative in resolving workflow challenges and contributes to the overall efficiency of the team.
  • Maintains high standards of organization, follow-through, and attention to detail in day-to-day support tasks.
• Client Service and Team Collaboration
  • Maintains a client-first mindset in all interactions, both internal and external.
  • Demonstrates strong written and verbal communication skills, with emphasis on accuracy, tone, and professionalism.
  • Works collaboratively with peers across practice teams and contributes to a supportive team environment.
  • Begins to guide and support less experienced team members, sharing knowledge and modeling best practices.
• Adaptability and Professional Growth
  • Remains composed and productive under pressure and during periods of high-volume work.
  • Adjusts to shifting priorities and timelines with a flexible and solution-focused approach.
  • Embraces and leverages legal technology to improve processes and workflows.
  • Demonstrates motivation to grow technical and soft skills through continuous learning.

Minimum Requirements:
The requirements described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. 

• High school diploma required
• At least three (3) years of previous administrative experience in the legal industry required
• Willingness and ability to learn multiple practice areas within the law firm