Human Resources Administrative Assistant| Miami Beach Convention Center

Oak View Group

Oak View Group (OVG) is the world’s leading arena development, management, and hospitality company founded in 2015 by Tim Leiweke and Irving Azoff to disrupt business as usual. As the largest developer of sports and entertainment facilities in the world, OVG prioritizes the way we do business focusing on making long-term investments in our people and our planet. We focus on building a diverse workforce and cultivating an inclusive workplace. Each day our team members around the world and throughout our local communities work together to provide the greatest experience to our fans and partners.

 

We celebrate and support a strong, transparent, authentic and inclusive culture focused around four core values:  

• We treat each other fairly and with respect.
• We act with integrity.
• We have an entrepreneurial spirit.
• We give back to our global community.

More information at OakViewGroup.com, and follow OVG on Facebook, Instagram, Twitter, and LinkedIn. 

Overview

The role of Human Resources Administrative Assistant at MBCC entails representing the organization professionally by managing incoming department calls, assisting team members with inquiries, and providing support to the Human Resources/Information Technology Department. This involves addressing employee queries on policies and procedures, facilitating HR activities such as employee events and recruitment efforts, handling employee records including background checks and HRIS functions, aiding team members in updating their information, providing assistance in the Employee Resource Center, and contributing to the onboarding process. Key responsibilities encompass HRIS administration, data entry, records management, overseeing daily employee-related tasks, and participating in assigned projects.

 

This role will pay a salary of $22.00 to $24.63.

 

For FT roles: Benefits: Health, Dental and Vision insurance, 401(k) savings plan, 401(k) matching, and paid time off (vacation days, sick days, and 11 holidays).

Position expires on 05/17/2024.

About the Venue

The award-winning Miami Beach Convention Center (MBCC) welcomes meeting and event planners, exhibitors and attendees to Miami Beach and Miami. Reimagined following a $640-million-dollar renovation, the MBCC provides a world-class, state-of-the-art event venue for exceptional conferences, conventions, tradeshows, and meetings.

 

A LEED Silver certified green building, the venue includes a magnificent Grand Ballroom, 500,000 square feet of flexible exhibition halls, 4 junior ballrooms, outdoor terraces & parks, and 84 breakout rooms. The MBCC’s immediate proximity to lively South Beach, Lincoln Road, Ocean Drive, and many other Miami Beach cultural arts attractions make it an ideal venue for your next event.

For more informaiton visit www.MiamiBeachConvention.com 

Responsibilities

• Prepares and processes necessary documentation for inputting employee data into HRIS, payroll, and timekeeping systems.
• Conducts accurate data entry for background checks, e-Verify, and payroll uploads, including new hires, terminations, employee changes, and transfers, ensuring timeliness and precision.
• Manages employee files, records, and databases in accordance with company policies and regulatory standards, adhering to retention requirements.
• Under the guidance of the Director of Human Resources, handles form processing, securing proper approvals, and distributing approved documents.
• Becomes familiar with company policies and procedures and assists with policy implementation and interpretations.
• Addresses inquiries from associates regarding HR programs, researching and communicating information back to them or escalating complex matters to the subject matter experts, as needed.
• Upholds strict confidentiality and security protocols for personal employee information, including background checks, medical records, and investigatory files.
• Demonstrates tact and diplomacy in managing sensitive, intricate, and confidential personnel matters and employee situations.
• Serves as a backup to the Director of Human Resources, assisting employees with inquiries related to HR policies, procedures, and benefits.
• Generates clear and concise reports, correspondence, and written materials as needed.
• Assists in maintaining the Boardroom and Conference room(s) calendar, as well as managing department calendars by scheduling appointments and updating appointment schedules.
• Ensures the Miami Beach Convention Center leadership directory remains current and accurate.
• Creates purchase orders for departmental needs and oversees their submission for payment.
• Performs various clerical tasks as required, including filing, typing, and photoc