Field Office Coordinator

 

Together, we own our company, our future, and our shared success.

 

As an employee-owned company, our people are Black & Veatch. We put them at the center of everything we do and empower them to grow, explore new possibilities and use their diverse talents and perspectives to solve humanity's biggest challenges in an ever-evolving world. With over 100 years of innovation in sustainable infrastructure and our expertise in engineering, procurement, consulting and construction, together we are building a world of difference.  

 

Company : Black & Veatch Corporation  

Req Id : 102849 

Opportunity Type : Staff 

Relocation eligible : No 

Full time/Part time : Full-Time  

Project Only Hire : Yes 

Visa Sponsorship Available: No 

Job Summary

Construction Field Office Coordinator needed to provide efficient coordination of the construction office field team on behalf of program management team. The position entails working hand in hand with the on-site Construction Managers and support staff and ensuring that all material, manpower, and equipment needs are met seamlessly at all times. Office coordination duties such as handling calls, responding to inquiries, making orders, receiving inventory, and other administrative tasks of the construction work environment are also included.

Key Responsibilities

• Manage and organize project documentation including drawings, specification, correspondence, and other essential documents.
• Enter project-related data into document management systems or spreadsheets accurately and efficiently.
• Review project documents for accuracy, completeness, and compliance with the project requirements and standards.
• Conduct quality checks on project documents to identify any discrepancies, errors, or inconsistencies that may impact project deliverables.
• Coordinate document control processes, including version control, distribution, and archiving.
• Prioritize daily tasks, multitask, and navigate diverse personalities effectively.
• Demonstrate eagerness to take on new responsibility and learn new tasks.
• Maintain cleanliness and organization in office spaces and conference areas.
• Maintain office supplies.
• Maintain calendars and coordinate meetings and events.
• Accounts receivable.

Preferred Qualifications

• Bachelor’s Degree with 2-5 years of relevant work experience with a background in construction. Ability to work independently, to prioritize and manage time and stress effectively. Excellent written and spoken communication skills. Proficient in using Microsoft Office suite, advanced analytical proficiency. Able to handle confidential matter with a strict level of professionalism. Prior experience managing budget and timelines. Understanding of relevant construction management principles and technicalities. Possess excellent organizational, interpersonal and people management skills.

Minimum Qualifications

1+ years relevant experience required.  All applicants must be able to complete pre-employment onboarding requirements (if selected) which may include any/all of the following: criminal/civil background check, drug screen, and motor vehicle records search, in compliance with any applicable laws and regulations.

Work Environment/Physical Demands

Extensive field office environment; limited travel. Field office environment Extensive Travel Limited

Competencies

CollaboratesCommunicates effectivelyCourageDirects workInstills trustInterpersonal savvyOrganizational savvy

Salary Plan

ADM: Administrative/Business

Job Grade

003

 

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Black & Veatch is committed to being an employer of choice by creating a valuable work experience that keeps our people engaged, productive, safe and healthy.

 

Our comprehensive benefits portfolio is a key component of this commitment and offers and array of health care benefits including but