Sr. Administrative Assistant

PSEG operates under a Flexible Work Model where flexible work is offered when job requirements allow. In support of this model, roles have been categorized into one of four work location categories: onsite roles, hybrid roles that are a blend of onsite and remote work, remote local roles that are primarily home-based but require some level of purpose-driven in-person interaction and living within a commutable distance, and remote non-local roles that can be effectively performed remotely with the ability to work in approved states.

 

We want you to be healthy, balanced, and feel secure. That’s why you’ll enjoy a comprehensive range of benefits, with a focus on supporting your whole health. Starting on day one of your employment, you’ll be offered several health-related benefits including medical, vision, dental, and well-being and behavioral health programs. We also offer a retirement program, 401(k) with company match, company paid life insurance, tuition reimbursement and a minimum of 18 days of paid time off per year.

PSEG offers a unique experience to our more than 12,000 employees – we provide the resources and opportunities for career development that come with being a Fortune 500 company, as well as the attention, camaraderie and care for one another you might typically associate with a small business. Our focus on combatting climate change through clean energy technology, our new net zero climate vision for 2030 and enhanced commitment to diversity, equity and inclusion; and supporting the communities we serve make this a particularly exciting time to join PSEG.

 

Job Summary

 

The Sr. Administrative Assistant is responsible for performing a wide variety of administrative and secretarial services that are diverse and at times sensitive or confidential in nature.  This position reports to and directly supports a Vice President, therefore duties require a broad knowledge of corporate functions and key personnel/external stakeholders.  Incumbent must be able to work independently on assignments using judgment and initiative to research sensitive/confidential issues as they relate to the Vice President and the organization.

 

Primary Responsibilities

 

• Perform clerical duties that include typing and filing
• Screen, direct and prioritize incoming correspondence and phone calls to appropriate parties
• Maintain and coordinate leadership calendars
• Provides direction and expertise for other team members on departmental and company processes
• Supports on-boarding and off-boarding employees and contractors, establishing access and accounts, assisting with ordering technology equipment (laptops, monitors, cell phones, etc.)
• Assists with departmental financial processes including purchase requests, travel requests, purchase orders, P-Card payments, invoice processing, POs work with procurement and general budget management activities
• Responsible for administrative functions necessary to support the assigned work groups, including maintaining departmental files, updating project and budget information, tracking departmental deadlines, organizing conferences and meetings, processing expense reports and ensuring timely response and close-outs for information and data requests
• Assist with vendor establishment and coordination with SAP vendor team

 

 

Job-Specific Degree, Experience or Certification

Required:

 

• High school diploma or G.E.D.
• 5+ years of experience performing office support and administration work within a medium to large sized organization (500+)
• Advanced capabilities with Microsoft Word, Excel and PowerPoint
• Willingness to learn new processes, procedures and software applications
• Superior communication skills and demonstrated ability to work well with individuals at all levels of the organization, as well as with senior-level individuals in federal and state government, and, private companies
• Ability to interact effectively with executive and senior management
• Excellent organizational skills and ability to work independently using judgment and initiative to effectively handle multiple tasks simultaneously under pressure, with close attention to detail and in a thorough, accurate and timely manner
• Strong customer/client focus and teamwork skills