Administrative Coordinator

Department Overview

The School of Dentistry shares the mission of the Oregon Health & Science University to provide educational programs, basic and clinical research, and high-quality care and community programs. We strive to foster an environment of mutual respect where the free exchange of ideas can flourish. The dental school prepares graduates in general dentistry and the dental specialties to deliver compassionate and ethical oro-facial health care. 

Function/Duties of Position

This position provides complex administrative support to the Department of Regenerative and Reconstructive Sciences, including Oral & Maxillofacial Surgery, Pediatrics, and the GPR Program. These programs provide dental services in both the RLSB School of Dentistry and the Hospital Dental Services. This position requires decision making based on knowledge of the School of Dentistry policies and procedures.

 

The Administrative Coordinator in the Department of Regenerative and Reconstructive Sciences provides reliable administrative support to faculty and leaders within the Department. The incumbent in this position demonstrates advanced technical knowledge, data collection and analyses skills, and the ability to coordinate administrative work and activities to ensure a smooth flow of services and operations.

 

Duties include utilizing education and scheduling software, maintaining records, calendaring and tracking faculty work assignment schedules, supporting department recruitment, onboarding and orientation, compliance tracking, IT contact for department, making travel and lecturer arrangements, and expenditure tracking and reimbursements.

 

This position may be approved for a hybrid work location, requiring a minimum of three days per week onsite. 

Required Qualifications

• Four years of general office or secretarial experience; OR
• Associate's degree or certificate in office occupations or office technology and two years of general office or secretarial experience; OR
• Bachelor's degree and two years of general office or secretarial experience; OR
• an equivalent combination of training and experience

• Strong MS Office skills including Outlook, Word, Excel, and PowerPoint

• Ability to be proficient in Microsoft 365 applications including, Teams, OneDrive, and Sharepoint

• Ability to be proficient in all computer applications necessary for the position

• Excellent communication skills with demonstrable record of exemplary customer service experience

• Experience scheduling and coordinating meetings and events

   

• Experience making travel arrangements and preparing expense reimbursements.

   

• Demonstrable record of reliable attendance, punctuality and proven successful performance at past and present employers

   

• Demonstrated exemplary tact, discretion, confidentiality and diplomacy

   

• Demonstrated ability to read, write and understand written and oral instructions in English

   

Preferred Qualifications

• Advanced/graduate degree 

• Proficiency in OHSU systems including QGenda, Oracle, Sharepoint, Webex, SmartSheets, Drupal, Sakai, Epic, 25Live, axiUm, and Kronos

   

• Website editing experience

   

• Experience onboarding and off-boarding employees

All are welcome

Oregon Health & Science University values a diverse and culturally competent workforce. We are proud of our commitment to being an equal opportunity, affirmative action organization that does not discriminate against applicants on the basis of any protected class status, including disability status and protected veteran status. Individuals with diverse backgrounds and those who promote diversity and a culture of inclusion are encouraged to apply. To request reasonable accommodation contact the Affirmative Action and Equal Opportunity Department at 503-494-5148 or aaeo@ohsu.edu.