Administrative Assistant

ABM: Building Maintenance and Facility Services at The University of Miami Sylvester Cancer Center is seeking an Administrative Assistant to manage a busy office, supervise staff and handle duties for upper management. We are looking for an individual who is efficient and comfortable being a member of a team. The ability to multi-task, while maintaining schedules and managing administrative support, is essential in this position. The ideal candidate for this job is resourceful, a good problem solver and organized. Assuring a steady completion of workload in a timely manner is key to success in this position. Must be able to work Monday to Friday, 8 a.m. to 5 p.m. Occasional weekend work may be required. Candidates are required to pass a drug test and background check before beginning employment.

Administrative Assistant responsibilities

• Manage workflow by assigning tasks to other administrative employees daily, ensuring that deadlines are met and work is completed correctly
• Assist in training staff members and new hires
• Implement and monitor programs as directed by management, and see the programs through to completion
• Generate memos, emails and reports when appropriate
• Assume responsibility for maintenance of office equipment, including computers, copy machines and fax machines
• Maintain office supplies by checking inventory and order items
• Respond to questions and requests for information
• Answer incoming calls and assume other receptionist duties when needed
• Maintain electronic and hard copy filing system
• Schedule interviews, pre-employment drug tests and submit background checks
• Compile and send new hire information to accepted applicants.
• Maintain and file applicant information

Administrative Assistant skills

• Proficiency in MS Office with expertise in Microsoft Word, PowerPoint and Excel
• Ability to analyze and revise operating practices to improve efficiency
• Detail oriented and comfortable working in a fast-paced office environment
• Exceptional communication skills and strong sense of urgency
• Superior organization skills and dedication to completing projects in a timely manner
• Can handle sensitive information with the highest degree of integrity and confidentiality.
• Bilingual English/Spanish is preferred