Financial Specialist - 31001459

Requisition No: 818461 

Agency: Division of Emergency Management

Working Title: Financial Specialist - 31001459

 Pay Plan: CS Exempt (EOG)

Position Number: 31001459 

Salary:  $ 40,000.00 - $48,152.76 annually 

Posting Closing Date: 12/21/2023 

Total Compensation Estimator Tool

Financial Specialist

 Office of Policy & Financial Mgmt

State of Florida Division of Emergency Management

This position is located in Tallahassee, FL

 

The Florida Division of Emergency Management plans for and responds to both natural and man-made disasters. These range from floods and hurricanes to incidents involving hazardous materials or nuclear power. The Division of Emergency Management (FDEM or Division) is the liaison between federal, state, and local agencies. FDEM prepares and implements a statewide Comprehensive Emergency Management Plan, routinely conducts extensive exercises to test state and county emergency response capabilities, provides technical assistance to local governments as they prepare emergency plans and procedures, as well as conducts emergency operations trainings for state and local government agencies.

 

The Division serves as the lead agency for the State Emergency Response Team (SERT), whose primary goal is the coordination of the state’s efforts during disaster response and recovery. This coordination is conducted within the State Emergency Operations Center (SEOC) in Tallahassee. Additionally, the Division manages the State Watch Office; the 24-hours a day operation tasked with providing situational awareness to stakeholders statewide. After a disaster, FDEM conducts damage assessment surveys and advises the Governor of the state of Florida on whether to declare an emergency and seek federal relief funds. It is against this backdrop that FDEM strives to demonstrate its mission of, “Coordinate, collaborate and communicate with our community stakeholders for a resilient Florida” along with our vision of, “Leading the Profession in building prepared and resilient communities”.

 

Position Overview and Responsibilities:

This position performs critical work and is expected to independently complete complex and time sensitive assignments within the section with limited supervision.

• Assist with the financial management of the Division’s federal and state grant programs.
• Provide technical assistance to program staff related to budget, expenditure corrections, funding source codes, travel expense reports, and other financial activities.
• Communicate with vendors and contract managers to ensure invoices are received, reviewed, and tracked in a timely and professional manner.
• Create purchase orders in MFMP, route invoices for payment, provide account coding for travel authorizations, and verify proper documentation of expenditures to ensure compliance with state guidelines and contract requirements.
• Responsible for researching questions from program staff. This may include providing supporting documents to other sections, working with other agencies, submitting transfer memos, and providing information to management upon request.
• Work in Florida’s Emergency Operations Center environment during activation in support of emergency response and recovery efforts.

 

Knowledge, Skills, and Abilities:

• Ability to compile data from a variety of sources and present it in a logical manner.
• Ability to establish and maintain professional working relationships.
• Ability to communicate effectively verbally and in writing.
• Ability to utilize problem-solving techniques.
• Ability to interpret statutes, administrative rules, and federal regulations and explain these requirements.
• Ability to work independently and as a member of a team.
• Ability to meet deadlines without sacrificing accuracy, customer service, or ethics.
• Ability to demonstrate adaptability and flexibility and handle multiple tasks.
• Ability to determine work priorities and ensure proper and timely completion of work assignments.
• Ability to solve problems and make decisions.
• Knowledge of accounting principles, practices, and procedures.
• Knowledge of basic mathematical calculations.

 

Minimum Qualifications:

• High School Diploma or equivalent.
   

Special Notes:

The Division of Emergency Management is committed to successfully recruiting and onboarding talented and skilled individuals into its workforce. The Division appreciates the service and sacrifices made by veterans and their famil