Administrative Coordinator I

Job Title

Administrative Coordinator I

Agency

Texas A&M Engineering

Department

Computer Science & Engineering

Proposed Minimum Salary

Commensurate

Job Location

College Station, Texas

Job Type

Staff

Job Description

Why work for Texas A&M Engineering?

Who we are

Engineering has been part of Texas A&M University since its opening in 1876 as the Agricultural and Mechanical College of Texas. Today, the College of Engineering is the largest college on the College Station campus with more than 25,000 engineering students enrolled in 15 departments. Its mission is to serve Texas, the nation and the global community by providing engineering graduates who are well-founded in engineering fundamentals, instilled with the highest standards of professional and ethical behavior, and prepared to meet the complex technical challenges of society.

As the research arm of Engineering, the Texas A&M Engineering Experiment Station (TEES) is a state agency within the Texas A&M University System with a mission to improve lives through basic and applied engineering research, workforce development and technology transition. Our collaborations with industry, academia and government provide cutting-edge solutions to global technical challenges.

We are deeply committed to recruiting and retaining a talented workforce that embraces our core values of Respect, Excellence, Leadership, Loyalty, Integrity, and Service, by offering competitive salaries, an array of benefits, an extensive support network, and above all, an enriching and highly collaborative working community that is deeply passionate about our vision for higher education, research, and public service.

Job Description

Purpose:

The Administrative Coordinator I provides analytical, reporting, and communications support to the Department Administrator and department leadership. This position will assist with supporting faculty recognition, promotion and review processes, assisting with internal and external communications, and preparing complex data for standardized reporting surveys. Assistance with managing social media for the department. Works closely with the department’s Communications Coordinator and its Administrator in advancing the department’s strategic goals, keeping in line with the department’s standards.  This position requires exceptional attention to detail, strong writing and editing skills, discretion with sensitive information, and the ability to manage multiple priorities. 

Responsibilities:

• Data Analysis & Reporting

  • Maintain department’s contact information for all deans, department heads, and graduate advisors for computer science and computer engineering.

  • Compile, analyze, and prepare faculty and student data for reports used internally by the college and department.

  • Support faculty recognition and promotion reviews through data preparation and internal review of materials.

• Faculty Awards and Recognition

  • Draft, edit, and refine faculty award nomination letters and supporting materials.

  • Provide editorial feedback to strengthen packages.

  • Maintain historical records of award submissions, including eligibility requirements.

• Social Media

  • Draft and schedule social media posts, with particular emphasis on non-research items; highlighting people, events, and student experiences.

  • Identify and source content for social media; assist with managing and maintaining the departmental social media calendar to ensure consistency;

  • Take photos for social media and digital communications; coordinate photo releases with university requirements.

  • Prepare and manage digital signage request for department events and announcements.

  • Assist with access to Live Whale calendar and content tools to support coordinated communications.

• Writing & Additional Support

  • Assist with drafting, reviewing, and maintaining standard operating procedures (SOPs) and internal documentation.

  • Provide writing and data support for ABET accreditation and Academic Program Review (APRT) processes, including narratives, tables, and supporting materials.

  • Interview faculty and students, prepare drafts of articles.

What we need: